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Monthly Retainer Agreement Template for United Arab Emirates

A comprehensive legal document governed by UAE law that establishes a continuing professional relationship where one party (the service provider) agrees to provide specified services to another party (the client) on a regular monthly basis in exchange for a fixed monthly fee. The agreement details the scope of services, payment terms, obligations of both parties, and includes specific provisions compliant with UAE federal laws, including the UAE Civil Code and Commercial Transactions Law. It includes provisions for service delivery, confidentiality, intellectual property rights, and dispute resolution within the UAE legal framework.

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What is a Monthly Retainer Agreement?

The Monthly Retainer Agreement is a crucial document for establishing long-term professional service relationships in the United Arab Emirates. It is commonly used when a client requires regular, ongoing access to professional services without the need for separate engagement agreements for each service instance. This agreement type is particularly relevant in the UAE business environment, where long-term business relationships are valued and where service providers often work with clients across free zones and mainland jurisdictions. The document typically includes comprehensive details about service scope, payment terms, and obligations, all structured to comply with UAE federal laws and regulations. It's designed to provide clarity and certainty for both parties while maintaining flexibility for ongoing service delivery.

What sections should be included in a Monthly Retainer Agreement?

1. Parties: Identifies and provides full details of the service provider and client, including trade licenses and registered addresses

2. Background: Contextual information explaining the purpose of the retainer arrangement and the general nature of services to be provided

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Scope of Services: Detailed description of the services covered under the retainer arrangement

5. Term and Renewal: Duration of the agreement and provisions for renewal or extension

6. Retainer Fees and Payment Terms: Monthly fee structure, payment schedule, and payment methods compliant with UAE banking regulations

7. Service Provider's Obligations: Key responsibilities and commitments of the service provider

8. Client's Obligations: Key responsibilities and commitments of the client

9. Confidentiality: Provisions for handling confidential information and trade secrets

10. Intellectual Property Rights: Ownership and usage rights of any IP created during the service provision

11. Limitation of Liability: Extent and limitations of service provider's liability under UAE law

12. Termination: Grounds and procedures for terminating the agreement

13. Governing Law and Jurisdiction: Specification of UAE law as governing law and jurisdiction for disputes

14. Notices: Procedures for formal communications between parties

15. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments

What sections are optional to include in a Monthly Retainer Agreement?

1. Additional Services: Used when there's a need to specify services available beyond the standard retainer scope and associated fees

2. Service Levels: Include when specific performance metrics or response times need to be guaranteed

3. Insurance: Required when specific insurance coverage needs to be maintained by either party

4. Non-Compete: Include when restricting the service provider from working with competitors

5. Force Majeure: Optional but recommended clause addressing unforeseeable circumstances that prevent performance

6. Data Protection: Required when personal data processing is involved in service delivery

7. Subcontracting: Include when the service provider may need to engage subcontractors

8. Currency and Tax Provisions: Required for international arrangements or when VAT implications need to be specified

What schedules should be included in a Monthly Retainer Agreement?

1. Schedule 1 - Detailed Scope of Services: Comprehensive breakdown of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed breakdown of monthly fees, additional charges, and payment terms

3. Schedule 3 - Service Level Requirements: Specific metrics, response times, and performance standards if applicable

4. Schedule 4 - Key Personnel: Details of key team members assigned to provide the services

5. Schedule 5 - Required Reports and Deliverables: List and format of regular reports or deliverables to be provided

6. Appendix A - Communication Protocols: Procedures for day-to-day communications and escalation paths

7. Appendix B - Compliance Requirements: Any specific regulatory or industry compliance requirements applicable to the services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Publisher

Genie AI

Document Type

Fee Agreement

Cost

Free to use

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