The Small Office Fire Risk Assessment Template has been developed to meet the specific requirements of UAE fire safety regulations and Civil Defense requirements for commercial office spaces. This document is essential for businesses operating small offices in the UAE to comply with the UAE Fire and Life Safety Code of Practice 2018 and related local regulations. It should be used when conducting initial fire risk assessments, periodic reviews, or when significant changes occur in the office environment. The template includes comprehensive sections covering hazard identification, risk evaluation, control measures, and action planning, tailored specifically for small office environments while ensuring compliance with UAE regulatory requirements. It serves as a crucial tool for maintaining fire safety standards and demonstrating due diligence in fire safety management.
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1. 1. Property Information: Basic details of the premises including address, business type, and responsible persons
2. 2. Risk Assessment Details: Date of assessment, assessor information, and review schedule
3. 3. Building Description: Physical characteristics, occupancy, and construction details of the premises
4. 4. Fire Hazard Identification: Systematic identification of potential ignition sources, fuel sources, and fire hazards
5. 5. People at Risk: Identification of building occupants, visitors, and particularly vulnerable persons
6. 6. Existing Fire Safety Measures: Current fire prevention, detection, and protection systems
7. 7. Emergency Escape Routes: Assessment of evacuation routes, emergency lighting, and signage
8. 8. Fire-Fighting Equipment: Inventory and assessment of fire extinguishers and other fire-fighting equipment
9. 9. Risk Evaluation: Assessment of likelihood and potential consequences of fire scenarios
10. 10. Action Plan: Prioritized list of required improvements and recommendations
1. Dangerous Substances Assessment: Required if hazardous materials are stored or used on premises
2. Special Provisions for Disabled Persons: Required if disabled persons regularly access the premises
3. After-Hours Risk Assessment: Required if premises are used outside normal business hours
4. Contractor Management: Required if regular contractor work is carried out on site
5. Hot Work Procedures: Required if any hot work (welding, cutting, etc.) is performed
1. Schedule A: Floor Plans: Detailed floor plans showing fire safety equipment, escape routes, and assembly points
2. Schedule B: Fire Safety Equipment Checklist: Comprehensive list of all fire safety equipment and maintenance records
3. Schedule C: Emergency Contact Information: List of key personnel and emergency service contacts
4. Schedule D: Training Records: Documentation of fire safety training and fire drill records
5. Schedule E: Maintenance Schedules: Schedules for testing and maintaining fire safety equipment
6. Appendix 1: Risk Assessment Matrix: Template for evaluating and scoring various fire risks
7. Appendix 2: Fire Safety Management Procedures: Detailed procedures for routine fire safety management
8. Appendix 3: Incident Report Forms: Templates for reporting fire-related incidents and near-misses
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Financial Services
Technology
Healthcare
Retail
Real Estate
Education
Consulting
Legal Services
Media and Communications
Insurance
Manufacturing (Office Areas)
Government Services
Non-Profit Organizations
Relevant Teams
Facilities Management
Health Safety Environment
Operations
Risk Management
Compliance
Security
Administration
Building Services
Emergency Response
Business Continuity
Relevant Roles
Facility Manager
Health and Safety Manager
Office Manager
Operations Director
Risk Management Officer
Compliance Officer
Property Manager
Building Maintenance Supervisor
HSE Coordinator
Security Manager
Business Continuity Manager
Administrative Manager
General Manager
Technical Services Manager
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