An Affidavit of Loss Release of Interest is a crucial legal instrument under Belgian law used when original documentation proving ownership or interest in property has been lost or destroyed. This document serves multiple purposes: it officially documents the loss of important papers, provides a sworn statement about the circumstances of the loss, and formally releases any claims to the interest in question. The affidavit must be executed before a Belgian notary and comply with strict legal requirements under the Belgian Civil Code and notarial regulations. It's commonly used in property transactions, financial dealings, and corporate matters where original documentation is missing but a formal release of rights is needed. The document provides legal protection for all parties involved and helps facilitate transactions that might otherwise be blocked due to missing documentation.
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1. Title and Date: Official title of the document and date of execution
2. Declarant Information: Full legal name, address, and identification details of the person making the affidavit
3. Property/Interest Description: Detailed description of the property or interest that is subject to the lost documentation
4. Lost Document Details: Specific information about the lost document(s), including type, reference numbers, and approximate date of loss
5. Circumstances of Loss: Detailed explanation of how the document(s) were lost or destroyed
6. Search Efforts: Description of efforts made to locate the lost document(s)
7. Release Declaration: Formal statement releasing interest in the property or document
8. Indemnification: Statement indemnifying relevant parties against claims arising from the loss
9. Oath/Verification: Sworn statement confirming the truth of all declarations
10. Signature Block: Space for signature, notarization, and official stamps
1. Witness Statement: Additional verification by witnesses who can confirm the circumstances of loss or the declarant's identity
2. Police Report Reference: Include when a police report was filed for the lost documents
3. Prior Ownership Evidence: References to other documents proving previous ownership when available
4. Language Declaration: Required when the affidavit is executed in a language other than the declarant's primary language
5. Corporate Authorization: Required when the declarant is representing a corporate entity
1. Copy of Identification: Certified copy of declarant's official identification document
2. Supporting Documents: Copies of any available documentation related to the lost item or interest
3. Police Report: If applicable, copy of police report filed for lost documents
4. Search Certificate: Official certificate from relevant registries showing searches conducted
5. Translation Certificate: When document is translated, official certification of translation
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Relevant Roles
Legal Counsel
Notary Public
Property Manager
Corporate Secretary
Compliance Officer
Risk Manager
Real Estate Manager
Asset Manager
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Administrative Officer
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Corporate Governance Officer
Title Officer
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