The Employment Certification Letter is a crucial document in the Belgian employment landscape, serving as official verification of an individual's professional engagement with their employer. It is commonly requested for various purposes, including visa applications, mortgage or loan applications, new employment verification, or government documentation requirements. The letter must comply with Belgian employment law, including the Employment Contracts Act of 1978, language requirements specific to different regions (Dutch in Flanders, French in Wallonia, choice in Brussels-Capital), and GDPR requirements for personal data protection. The document typically includes detailed information about the employment relationship, such as start date, position, contract type, and other relevant details, while maintaining professional standards and legal compliance.
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1. Company Letterhead and Date: Official company letterhead including company name, address, registration number, and current date
2. Addressee Information: To whom the letter is addressed (if specific recipient) or 'To Whom It May Concern'
3. Employee Identification: Full name, national registration number (if required), and position of the employee
4. Employment Status Confirmation: Current employment status, start date, and type of contract (permanent/fixed-term)
5. Position Details: Current job title, department, and brief description of responsibilities
6. Signatory Block: Name, title, and signature of the authorized company representative
1. Salary Information: Include when required for loan applications or visa purposes - stating current salary and any fixed benefits
2. Performance Statement: Brief statement about employee performance, used when requested for visa applications
3. Working Hours: Specification of full-time/part-time status and working hours, included when relevant for social security or visa purposes
4. Project Involvement: Details of specific projects or responsibilities, included when relevant for professional certification
5. Language Certification: Statement about language of work and employee's language capabilities, relevant for certain positions or visa applications
1. Payslip Copy: Recent payslip when salary verification is required (with employee's consent)
2. Contract Extract: Relevant extract from employment contract when specific terms need verification
3. Social Security Certificate: Proof of social security registration when required for official purposes
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Banking and Financial Services
Technology
Manufacturing
Healthcare
Education
Retail
Professional Services
Construction
Hospitality
Transportation and Logistics
Public Sector
Non-Profit
Energy
Telecommunications
Media and Entertainment
Relevant Teams
Human Resources
Legal
Administration
Compliance
Corporate Secretariat
Operations
Executive Office
Payroll
Relevant Roles
Human Resources Director
HR Manager
HR Specialist
HR Administrator
Payroll Manager
Legal Counsel
Company Secretary
Office Manager
Department Head
Managing Director
Chief Executive Officer
Operations Manager
Administrative Assistant
HR Business Partner
Compliance Officer
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