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The Recruitment Agency Contract is essential for organizations seeking to formalize their relationship with professional recruitment service providers in Belgium. This document is specifically designed to comply with Belgian employment law, recruitment agency regulations, and EU data protection requirements. It becomes necessary when a company needs external expertise for talent acquisition and wants to establish clear terms for the recruitment process. The contract addresses key aspects such as service scope, fee structures, candidate guarantees, and data protection obligations. It's particularly important given Belgium's strict regulatory framework for recruitment agencies and the need to ensure GDPR compliance in candidate data handling. The agreement protects both parties' interests while ensuring transparent and professional recruitment practices.

1. Parties: Identification of the recruitment agency and the client company, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the parties' business activities and intention to enter into a recruitment arrangement

3. Definitions: Key terms used throughout the agreement, including 'Candidates', 'Placement', 'Recruitment Services', 'Fees', etc.

4. Scope of Services: Detailed description of recruitment services to be provided, including search, screening, and selection processes

5. Agency Obligations: Responsibilities of the recruitment agency, including compliance with Belgian recruitment regulations, professional standards, and service delivery commitments

6. Client Obligations: Client's responsibilities, including providing accurate job descriptions, timely feedback, and cooperation requirements

7. Data Protection and GDPR Compliance: Provisions ensuring compliance with Belgian Data Protection Act and GDPR, including data processing, storage, and transfer procedures

8. Fees and Payment Terms: Detailed fee structure, payment schedules, and conditions for fee becoming payable

9. Confidentiality: Obligations regarding confidential information exchange and protection

10. Non-Solicitation and Non-Circumvention: Restrictions on direct hiring of agency staff and circumvention of the agency's services

11. Term and Termination: Duration of the agreement and circumstances under which it can be terminated

12. Liability and Indemnification: Limitations of liability and indemnification obligations of both parties

13. General Provisions: Standard legal clauses including governing law, jurisdiction, entire agreement, and amendments