The Room Tenancy Agreement is essential for formalizing the rental of individual rooms within shared properties in Belgium. This document is commonly used in various contexts, including student housing, professional accommodation, and general residential letting where facilities are shared. The agreement must comply with Belgian federal law, particularly the Civil Code, and regional housing regulations (Brussels, Flanders, or Wallonia). It differs from standard residential leases by specifically addressing shared living arrangements, including detailed provisions for common areas, utility sharing, and house rules. The Room Tenancy Agreement is particularly relevant in urban areas and university towns where room rentals are common, and can be used for both short-term and long-term arrangements. The document includes essential elements such as rent payment terms, deposit requirements, maintenance responsibilities, and specific provisions for shared facilities management.
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1. Parties: Identification of the landlord and tenant with full legal names, addresses, and contact details
2. Background: Context of the agreement, including property address and brief description of the rental arrangement
3. Definitions: Key terms used throughout the agreement, including 'Room', 'Common Areas', 'House Rules', etc.
4. Room Details: Specific description of the room being rented, including measurements and included fixtures
5. Common Areas: Definition and description of shared spaces and facilities
6. Term and Commencement: Duration of the tenancy and start date
7. Rent and Payments: Rent amount, payment schedule, and method of payment
8. Deposits and Charges: Security deposit details, utilities, and other applicable charges
9. Tenant Obligations: Responsibilities of the tenant regarding room maintenance, behavior, and shared facilities
10. Landlord Obligations: Responsibilities of the landlord including maintenance and repairs
11. House Rules: Basic rules for living in shared accommodation
12. Maintenance and Repairs: Procedures for reporting and handling maintenance issues
13. Access and Security: Rules regarding landlord access, keys, and security measures
14. Termination: Conditions and procedures for ending the tenancy
15. Notices: How formal communications between parties should be made
1. Student Provisions: Additional terms specific to student tenants, used when the tenant is a registered student
2. Short-term Letting: Special provisions for tenancies less than one year
3. Guarantor Provisions: Terms relating to a guarantor, used when tenant requires a guarantor
4. Furniture and Appliances: Details of furnished rentals, used when room is let furnished
5. Parking Arrangements: Terms for use of parking facilities, if available
6. Pet Policy: Rules regarding pets, if pets are allowed
7. Internet and Media Services: Terms regarding shared internet and media services, if provided
8. Cleaning Services: Terms regarding provided cleaning services, if applicable
1. Schedule 1 - Inventory: Detailed list of furniture, fixtures, and fittings in the room
2. Schedule 2 - House Rules: Comprehensive house rules for shared living
3. Schedule 3 - Condition Report: Detailed report of room condition at start of tenancy
4. Schedule 4 - Utility Agreements: Details of utility arrangements and payment structures
5. Schedule 5 - Fire Safety Information: Fire safety procedures and emergency protocols
6. Appendix A - Plan of Room: Floor plan showing the room and common areas
7. Appendix B - Energy Performance Certificate: Copy of property's energy performance certificate
8. Appendix C - Photo Documentation: Photographs of room condition at start of tenancy
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Student Housing
Residential Lettings
Corporate Housing
Education
Hospitality
Serviced Accommodation
Relevant Teams
Legal
Property Management
Facilities
Residential Lettings
Student Housing
Corporate Housing
Administration
Tenant Relations
Contract Management
Relevant Roles
Property Manager
Leasing Agent
Real Estate Agent
Housing Officer
Student Accommodation Manager
Facilities Manager
Corporate Housing Coordinator
Residential Letting Manager
Legal Counsel
Contracts Administrator
Housing Administrator
Tenant Relations Manager
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