The Cancellation Letter For Job (Kündigungsschreiben) is a crucial document in German employment law that formally terminates an employment relationship. It must be used whenever an employer wishes to end an employment contract in Germany, whether for ordinary termination with notice period or immediate termination for cause. The document must strictly comply with German legal requirements, including the written form requirement (Schriftformerfordernis) under BGB § 623. It should clearly state the termination date, considering statutory notice periods which vary based on the employee's length of service. The letter must be signed in original form by an authorized representative, as electronic signatures are not valid for employment termination under German law. When used in companies with more than 10 employees, the termination must also comply with the Protection Against Dismissal Act (Kündigungsschutzgesetz).
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1. Sender Details: Full name and address of the employer/company
2. Recipient Details: Full name and address of the employee
3. Date: Current date when the termination notice is being issued
4. Subject Line: Clear indication that this is a termination notice (Kündigung des Arbeitsverhältnisses)
5. Notice of Termination: Clear and unambiguous statement of employment termination
6. Termination Date: Specific end date of employment, considering statutory notice periods
7. Signature: Original handwritten signature of the authorized representative
1. Reason for Termination: Include only if required by employment contract or collective agreement, or if termination is for cause
2. Garden Leave: Statement about immediate release from duty to work until termination date, if applicable
3. Return of Company Property: List of company items to be returned, if applicable
4. Reference Letter Request: Request for issuance of employment reference letter (Arbeitszeugnis)
5. Final Payment Details: Information about final salary, vacation days, and other outstanding payments
6. Non-Compete Reminder: Reminder of existing non-compete obligations, if applicable
7. Works Council Notice: Confirmation that works council has been consulted, if applicable
1. Calculation of Outstanding Payments: Detailed breakdown of final payment including salary, vacation days, and other benefits
2. Company Property List: Itemized list of company property to be returned
3. Employee Benefits Summary: Summary of benefits and their termination dates
4. Exit Checklist: List of tasks and handover requirements to be completed before last working day
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