The Employee Resignation And Termination Policy serves as a crucial governance document for organizations operating in the United Arab Emirates, ensuring compliance with UAE Federal Decree-Law No. 33 of 2021 and related employment regulations. This policy document is essential for establishing clear procedures for both voluntary resignations and various forms of employment termination, protecting both employer and employee interests. It should be implemented by any organization with employees in the UAE, providing comprehensive guidance on notice periods, final settlements, exit procedures, and post-employment obligations. The policy helps organizations maintain consistent practices, minimize legal risks, and ensure fair treatment of employees during the separation process, while adhering to specific UAE labor law requirements including mandatory notice periods and end-of-service benefit calculations.
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1. 1. Introduction and Purpose: Overview of the policy's objectives and scope of application within the organization
2. 2. Definitions: Clear definitions of key terms used throughout the policy including types of termination, resignation, notice period, etc.
3. 3. Scope and Applicability: Specification of whom the policy applies to (all employees, specific categories, etc.)
4. 4. Resignation Procedures: Detailed process for submitting resignations, required notice periods, and handover requirements
5. 5. Notice Periods: Specification of notice periods for different employee categories as per UAE law
6. 6. Types of Employment Termination: Categories of termination (with/without cause, redundancy, etc.) and their legal basis
7. 7. Termination Procedures: Step-by-step process for different types of termination, including documentation requirements
8. 8. Final Settlement: Calculation and processing of end-of-service benefits, gratuity, and other entitlements
9. 9. Exit Procedures: Requirements for clearance, handover of company property, and exit interviews
10. 10. General Provisions: Other important provisions including confidentiality obligations post-employment
1. Free Zone Specific Provisions: Additional requirements specific to free zone entities (DIFC/ADGM), only needed for companies operating in free zones
2. Industry-Specific Termination Requirements: Special provisions for regulated industries like financial services or healthcare
3. Emiratisation Provisions: Special considerations for UAE national employees, required for companies subject to Emiratisation quotas
4. Remote Work Provisions: Special procedures for remote workers, needed if company employs remote workers
5. Disciplinary Procedures: Detailed disciplinary process leading to termination, if not covered in a separate policy
1. Schedule 1 - Resignation Letter Template: Standard format for submission of resignations
2. Schedule 2 - Exit Clearance Form: Checklist for departing employees to complete before final settlement
3. Schedule 3 - Handover Report Template: Standard format for documenting handover of responsibilities and materials
4. Schedule 4 - Final Settlement Calculation Guide: Detailed breakdown of how final settlements are calculated
5. Schedule 5 - Exit Interview Form: Standard questionnaire for conducting exit interviews
6. Appendix A - Notice Period Requirements: Detailed table of notice periods by employee category and length of service
7. Appendix B - Termination Letter Templates: Standard formats for various types of termination letters
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