The Agency Termination Letter is a crucial document used in Australian business contexts when a principal wishes to formally end their relationship with an agent. This document must comply with Australian federal and state commercial laws, including the Competition and Consumer Act 2010 and relevant state-specific legislation. The letter should be used when terminating any type of agency arrangement, whether for cause or convenience, and must include specific details about the termination timeframe, final settlements, and continuing obligations. The Agency Termination Letter serves as both a formal notice and a legal record, protecting both parties' interests during the termination process. It's essential to ensure the letter aligns with the original agency agreement's termination provisions and includes all necessary elements required under Australian law.
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1. Letter Header: Full business letterhead, date, and recipient's complete contact details
2. Reference Line: Reference to the specific agency agreement being terminated, including its date and any reference numbers
3. Opening Statement: Clear statement of the purpose of the letter - to terminate the agency agreement
4. Termination Details: Specific reference to termination clause being relied upon and effective date of termination
5. Notice Period: Confirmation of notice period being given and how this complies with the agreement
6. Immediate Actions Required: List of immediate actions the agent must take (cease representing the principal, return materials, etc.)
7. Final Accounting: Statement regarding final commission payments and outstanding financial matters
8. Post-Termination Obligations: Reminder of continuing obligations such as confidentiality and non-compete provisions
9. Closing Statement: Professional closing including any requirements for acknowledgment and contact details for queries
1. Reason for Termination: Include when termination is for cause or when documentation of reasons is legally required
2. Transition Plan: Required when there needs to be a handover of clients or ongoing matters
3. Dispute Resolution: Include when there are existing disputes or likely areas of contention
4. Return of Property Schedule: Include when there are significant materials, equipment, or documents to be returned
5. Outstanding Claims: Include when there are unresolved claims or disputes that need to be addressed
6. Acknowledgment Section: Include when formal acknowledgment of receipt is required
1. Schedule of Outstanding Commissions: Detailed breakdown of any pending or final commission payments
2. Schedule of Company Property: List of all company property, materials, and documents to be returned
3. Client Transition Schedule: Details of client accounts and handling procedures during transition
4. Final Accounting Statement: Comprehensive statement of all financial matters including any adjustments or deductions
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Procurement Manager
Agency Relationship Manager
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