The Code of Conduct for Contractors serves as a fundamental governance document for organizations engaging external workers in Australia. It is designed to be implemented when an organization regularly works with contractors and needs to establish clear behavioral standards and compliance requirements. The document incorporates requirements from key Australian legislation, including the Independent Contractors Act 2006, Work Health and Safety Act 2011, and Privacy Act 1988, among others. It provides comprehensive guidance on professional conduct, safety obligations, confidentiality requirements, and ethical standards, while establishing clear reporting mechanisms and consequences for breaches. This document is particularly important in the current business environment where contractor engagement is increasing and regulatory scrutiny of non-employee workers is heightening.
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1. Introduction: Purpose and scope of the Code, including who it applies to and when it takes effect
2. Definitions and Interpretation: Key terms used throughout the Code and their precise meanings
3. Core Values and Principles: The fundamental values and principles that guide contractor conduct
4. Legal Compliance: Obligation to comply with all applicable laws, regulations, and standards
5. Professional Conduct: Expected standards of behavior, professionalism, and interaction with staff and stakeholders
6. Health and Safety: Workplace health and safety obligations and requirements
7. Confidentiality and Privacy: Requirements for handling sensitive information and data protection
8. Conflicts of Interest: How to identify, disclose and manage potential conflicts of interest
9. Use of Resources and Assets: Guidelines for using company resources, equipment, and systems
10. Reporting Violations: Procedures for reporting breaches and protections for whistleblowers
11. Consequences of Non-Compliance: Disciplinary measures and consequences for breaching the Code
1. Environmental Responsibility: Environmental protection requirements, particularly relevant for contractors in industries with environmental impact
2. Intellectual Property: IP protection and ownership provisions, essential for contractors involved in creative or technical work
3. Social Media and Communications: Guidelines for external communications and social media use, important for contractors with public-facing roles
4. Anti-Bribery and Corruption: Detailed anti-corruption provisions, crucial for contractors working in high-risk areas or with government contracts
5. Cultural Sensitivity and Diversity: Guidelines for respecting cultural differences and promoting inclusion, important for diverse workplaces
6. Remote Work Protocols: Specific requirements for contractors working remotely, relevant in digital/remote work arrangements
7. Quality Assurance: Quality standards and control measures, important for contractors delivering products or services
1. Schedule 1 - Incident Reporting Procedures: Detailed procedures for reporting various types of incidents and breaches
2. Schedule 2 - Conflict of Interest Declaration Form: Template form for declaring potential conflicts of interest
3. Schedule 3 - Acceptable Use of Technology: Detailed guidelines for use of technology and digital resources
4. Schedule 4 - Safety Procedures: Specific safety protocols and requirements for different types of work
5. Appendix A - Key Contacts: List of relevant contacts for reporting, supervision, and support
6. Appendix B - Acknowledgment Form: Form for contractors to acknowledge they have read and understood the Code
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