The Consent To Share Information Form is a critical document used in Australian jurisdictions to ensure lawful and transparent sharing of personal information. It is required whenever an organization needs to share an individual's personal information with third parties, particularly under the Privacy Act 1988 (Cth) and the Australian Privacy Principles. This document serves as evidence of informed consent and helps organizations maintain compliance with privacy obligations while facilitating necessary information sharing. The form should be used prior to any information sharing arrangement and must clearly specify what information will be shared, with whom, for what purpose, and for how long. It is particularly important in scenarios involving sensitive information or when sharing across different organizations or sectors.
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1. Individual's Details: Full identification details of the person whose information will be shared, including name, contact information, and any relevant identification numbers
2. Organization Details: Details of the organization collecting and managing the consent, including business name, contact information, and privacy officer details
3. Information to be Shared: Clear specification of what personal information is covered by this consent, including categories and types of information
4. Purpose of Information Sharing: Explicit statement of why the information needs to be shared and how it will be used
5. Authorized Recipients: List of organizations or individuals who will receive the information
6. Duration of Consent: Specification of how long the consent remains valid, including start and end dates if applicable
7. Rights and Privacy Statement: Statement of the individual's rights regarding their information, including right to withdraw consent and privacy protections in place
8. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details if required
1. Sensitive Information Consent: Additional specific consent for sharing sensitive information such as health records, criminal records, or genetic information
2. Third Country Transfer: Specific consent for sharing information with recipients outside Australia, including details of overseas transfer protections
3. Emergency Contact Authorization: Authorization for sharing information with emergency contacts in specific circumstances
4. Digital Communication Consent: Specific consent for sharing information through digital channels or platforms
5. Representative Authorization: Section for when consent is given by an authorized representative (e.g., parent, guardian, power of attorney)
1. Schedule A - Detailed Information Categories: Comprehensive list of all specific types of information covered by the consent
2. Schedule B - Authorized Recipients List: Detailed list of all authorized recipients, including their contact details and purpose for receiving information
3. Schedule C - Privacy Policy Summary: Summary of relevant privacy policies and procedures for handling shared information
4. Appendix 1 - Withdrawal Form: Template form for withdrawing consent in the future
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Healthcare
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Education
Government Services
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Professional Services
Insurance
Telecommunications
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Non-Profit Organizations
Research Institutions
Recruitment and Employment
Relevant Teams
Legal
Compliance
Privacy
Human Resources
Information Security
Risk Management
Operations
Customer Service
Records Management
Administration
Information Technology
Data Management
Relevant Roles
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
Risk Manager
Human Resources Manager
Information Security Officer
Records Manager
Healthcare Administrator
Client Services Manager
Operations Manager
Project Manager
Research Coordinator
Administrative Officer
Customer Relations Manager
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