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Donation Invoice for Australia

Donation Invoice Template for Australia

A comprehensive donation invoice template designed for use in Australia, compliant with Australian taxation laws and charitable giving regulations. This document serves as an official record of charitable contributions, meeting the requirements of the Australian Taxation Office (ATO) and the Australian Charities and Not-for-profits Commission (ACNC). It includes all necessary elements for tax-deductible gifts, proper donor recognition, and organizational record-keeping, while incorporating relevant privacy provisions and GST considerations where applicable.

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What is a Donation Invoice?

The Donation Invoice Template is a essential document for Australian charitable organizations and other entities authorized to receive tax-deductible donations. It is designed to comply with the Income Tax Assessment Act 1997, the Australian Charities and Not-for-profits Commission Act 2012, and relevant state legislation. This template should be used whenever a tax-deductible donation is received, whether monetary or in-kind, to provide donors with proper documentation for tax purposes. The document includes crucial information such as the organization's DGR status, donation amount or value, date of contribution, and appropriate tax-deductibility statements. It serves both as a receipt for the donor and as an official record for the receiving organization's financial and compliance purposes.

What sections should be included in a Donation Invoice?

1. Organization Details: Legal name, ABN, registered address, and charitable status (including DGR status) of the receiving organization

2. Donor Information: Full name, contact details, and address of the donor for tax and record-keeping purposes

3. Donation Details: Specific information about the donation including date, amount/value, payment method, and donation type (monetary/in-kind)

4. Tax Deductibility Statement: Standard statement regarding the tax-deductible status of the donation and any relevant conditions

5. Receipt Declaration: Official declaration confirming receipt of the donation and compliance with relevant legislation

6. Authorization: Signature block for authorized representative of the organization, including name, position, and date

What sections are optional to include in a Donation Invoice?

1. In-Kind Donation Valuation: Details of how non-monetary donations were valued, to be included when receiving goods or services

2. Specific Purpose Declaration: Statement of any specific purpose or program for which the donation is intended, used when donation is purpose-specific

3. GST Statement: Required only when the donation involves goods or services that may have GST implications

4. Privacy Notice: Detailed privacy statement for handling donor information, recommended for organizations collecting significant personal data

5. Recognition Preferences: Donor's preferences regarding public acknowledgment or anonymity, used for larger or institutional donations

What schedules should be included in a Donation Invoice?

1. Schedule A - Itemized List: Detailed breakdown of multiple items or amounts in case of complex donations or multiple contributions

2. Schedule B - Valuation Certificate: Professional valuation certificate for significant in-kind donations or cultural gifts

3. Schedule C - Terms and Conditions: Additional terms and conditions applicable to the donation, including any restrictions or special requirements

4. Appendix 1 - Supporting Documentation: List of any additional documents provided to support the donation (e.g., property titles, artwork provenance)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions
























Clauses
















Relevant Industries

Charitable Organizations

Non-Profit Organizations

Education

Healthcare

Religious Institutions

Arts and Culture

Environmental Conservation

Social Services

Research Institutions

Community Development

Sports and Recreation

Animal Welfare

Relevant Teams

Finance

Fundraising

Development

Accounting

Compliance

Donor Relations

Treasury

Administration

Legal

Tax

Relevant Roles

Finance Manager

Fundraising Coordinator

Development Director

Accountant

Compliance Officer

Donor Relations Manager

Treasury Manager

Financial Controller

Grants Administrator

Administrative Officer

Executive Director

Company Secretary

Tax Manager

Charitable Giving Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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