The Donation Invoice Template is a essential document for Australian charitable organizations and other entities authorized to receive tax-deductible donations. It is designed to comply with the Income Tax Assessment Act 1997, the Australian Charities and Not-for-profits Commission Act 2012, and relevant state legislation. This template should be used whenever a tax-deductible donation is received, whether monetary or in-kind, to provide donors with proper documentation for tax purposes. The document includes crucial information such as the organization's DGR status, donation amount or value, date of contribution, and appropriate tax-deductibility statements. It serves both as a receipt for the donor and as an official record for the receiving organization's financial and compliance purposes.
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1. Organization Details: Legal name, ABN, registered address, and charitable status (including DGR status) of the receiving organization
2. Donor Information: Full name, contact details, and address of the donor for tax and record-keeping purposes
3. Donation Details: Specific information about the donation including date, amount/value, payment method, and donation type (monetary/in-kind)
4. Tax Deductibility Statement: Standard statement regarding the tax-deductible status of the donation and any relevant conditions
5. Receipt Declaration: Official declaration confirming receipt of the donation and compliance with relevant legislation
6. Authorization: Signature block for authorized representative of the organization, including name, position, and date
1. In-Kind Donation Valuation: Details of how non-monetary donations were valued, to be included when receiving goods or services
2. Specific Purpose Declaration: Statement of any specific purpose or program for which the donation is intended, used when donation is purpose-specific
3. GST Statement: Required only when the donation involves goods or services that may have GST implications
4. Privacy Notice: Detailed privacy statement for handling donor information, recommended for organizations collecting significant personal data
5. Recognition Preferences: Donor's preferences regarding public acknowledgment or anonymity, used for larger or institutional donations
1. Schedule A - Itemized List: Detailed breakdown of multiple items or amounts in case of complex donations or multiple contributions
2. Schedule B - Valuation Certificate: Professional valuation certificate for significant in-kind donations or cultural gifts
3. Schedule C - Terms and Conditions: Additional terms and conditions applicable to the donation, including any restrictions or special requirements
4. Appendix 1 - Supporting Documentation: List of any additional documents provided to support the donation (e.g., property titles, artwork provenance)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Charitable Organizations
Non-Profit Organizations
Education
Healthcare
Religious Institutions
Arts and Culture
Environmental Conservation
Social Services
Research Institutions
Community Development
Sports and Recreation
Animal Welfare
Relevant Teams
Finance
Fundraising
Development
Accounting
Compliance
Donor Relations
Treasury
Administration
Legal
Tax
Relevant Roles
Finance Manager
Fundraising Coordinator
Development Director
Accountant
Compliance Officer
Donor Relations Manager
Treasury Manager
Financial Controller
Grants Administrator
Administrative Officer
Executive Director
Company Secretary
Tax Manager
Charitable Giving Coordinator
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