An Employment Contract Extension Letter is used when an organization wishes to formally extend the employment period of an existing employee, typically in fixed-term contract situations or project-based roles. This document is crucial in Australian employment contexts where clear documentation of employment terms is required under the Fair Work Act 2009 and related employment legislation. It serves multiple purposes: confirming the extension period, documenting any changes to employment terms, ensuring compliance with Australian employment law, and providing clarity to both employer and employee about the continued employment relationship. The letter should reference the original employment contract while clearly stating any modifications to terms and conditions for the extension period.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is an Employment Contract Extension Letter
3. Opening Paragraph: Reference to current employment contract and confirmation of the extension offer
4. Extension Period: Specific details about the new contract duration, including start and end dates
5. Current Role Confirmation: Confirmation of position title and key responsibilities
6. Remuneration Details: Confirmation of salary/wages and any changes to compensation
7. Existing Terms Reference: Statement confirming that all other terms and conditions from the original contract remain in effect
8. Acknowledgment and Acceptance: Space for both employer and employee signatures and date of acceptance
1. Modified Terms: Include only if there are specific changes to any existing employment terms
2. Performance Expectations: Include if setting new performance targets or expectations for the extension period
3. Probation Period: Include if a new probation period applies to the extension
4. Benefits Updates: Include if there are any changes to employee benefits package
5. Reason for Extension: Include if there's a specific project or reason for the fixed-term extension that needs to be documented
6. Reporting Structure: Include if there are any changes to the reporting relationships or supervision structure
1. Updated Position Description: Attach if there are any changes to the role responsibilities or requirements
2. New Salary Package Details: Detailed breakdown of any modified compensation components
3. Project Specific Terms: If the extension is project-related, include specific project details and expectations
4. Performance Metrics: If applicable, detailed performance targets or KPIs for the extension period
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Information Technology
Healthcare
Education
Financial Services
Manufacturing
Retail
Professional Services
Construction
Mining
Telecommunications
Non-Profit
Government
Media and Entertainment
Agriculture
Transport and Logistics
Relevant Teams
Human Resources
Legal
People & Culture
Talent Management
Employee Relations
Recruitment
Compliance
Operations
Relevant Roles
HR Manager
HR Director
People & Culture Manager
Recruitment Manager
HR Business Partner
Legal Counsel
Employment Lawyer
General Manager
Operations Manager
Department Head
Project Manager
Contract Administrator
Human Resources Officer
Talent Acquisition Specialist
Chief Human Resources Officer
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