The Internal Job Transfer Letter is a crucial document used when an employee moves to a different position within the same organization in Australia. It serves multiple purposes: documenting the change in role and responsibilities, confirming continued employment terms, and ensuring compliance with Australian employment legislation, including the Fair Work Act 2009 and relevant Modern Awards. The letter typically includes details about the new position, salary adjustments, reporting relationships, start date, and any changes to employment conditions. This document is essential for maintaining clear records of internal mobility, protecting both employer and employee interests, and ensuring transparency in the transfer process. It should be used whenever an employee accepts a new position internally, whether it's a lateral move, promotion, or restructuring-related transfer.
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1. Employee Details and Date: Full name of employee, current position, and date of letter
2. Opening Statement: Confirmation of the internal transfer offer and positive acknowledgment of the employee's contributions
3. New Position Details: New job title, department, and reporting relationship
4. Effective Date: Start date of the new position
5. Compensation and Benefits: New salary, benefits, and any changes to existing entitlements
6. Key Responsibilities: Brief overview of main duties and responsibilities in the new role
7. Continuation of Service: Confirmation that service is continuous and existing entitlements carry over
8. Acceptance Process: Instructions for accepting the transfer and deadline for response
9. Closing: Congratulatory note and contact information for questions
1. Relocation Details: Include when the transfer involves moving to a different location, detailing any relocation assistance or allowances
2. Probationary Period: Include if a probationary period applies to the new position
3. Training Requirements: Include if specific training or certifications are required for the new role
4. Working Hours and Arrangements: Include if there are changes to working hours, shifts, or flexible working arrangements
5. Transition Period: Include if there are specific arrangements for handover of current responsibilities
6. Performance Expectations: Include if there are specific KPIs or performance criteria for the new role
7. Benefits Changes: Include if there are significant changes to benefits, allowances, or entitlements
1. Job Description: Detailed description of the new role, responsibilities, and requirements
2. Compensation Details: Breakdown of salary package, including benefits and allowances
3. Organizational Chart: Shows new reporting relationships and team structure
4. Handover Schedule: Timeline and plan for transitioning responsibilities from current role
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