A Job Confirmation Letter is commonly used in Australian business practice as a formal follow-up to a verbal job offer and acceptance. This document serves as an intermediate step between initial offer and a full employment contract, particularly useful for standard employment arrangements where a comprehensive contract might not be necessary. It must comply with Australian employment law, particularly the Fair Work Act 2009, and includes essential employment terms such as position details, compensation, working hours, and leave entitlements. The letter provides clarity and certainty for both employer and employee while maintaining simplicity and accessibility. It's particularly valuable for roles where a full employment contract might be overwhelming or unnecessary, while still ensuring all legal requirements are met.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Confirmation of Offer: Clear statement confirming the job offer and acceptance
3. Position Details: Job title, department, reporting relationship, and start date
4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
5. Compensation: Base salary, superannuation, and any other monetary benefits
6. Work Schedule: Working hours, days, and location
7. Leave Entitlements: Annual leave, personal/carer's leave, and other applicable leave types
8. Probation Period: Length and terms of the probationary period
9. Notice Period: Required notice period for termination by either party
10. Acknowledgment: Space for employee signature and date to confirm acceptance
1. Bonus Structure: Include when position offers performance bonuses or commission
2. Additional Benefits: Include when offering non-standard benefits like car allowance, phone, laptop
3. Confidentiality Statement: Include for roles with access to sensitive information
4. Post-Employment Restrictions: Include for senior roles or when non-compete clauses apply
5. Flexible Working Arrangements: Include when offering remote work or flexible hours
6. KPIs and Performance Expectations: Include for roles with specific performance metrics
7. Travel Requirements: Include when role involves regular travel
1. Position Description: Detailed outline of role responsibilities and requirements
2. Company Policies Summary: Overview of key workplace policies applicable to the role
3. Benefits Summary: Detailed explanation of all benefits and entitlements
4. Bonus/Commission Structure: Detailed explanation of any variable compensation components
5. Workplace Health and Safety Guidelines: Summary of relevant WHS procedures and requirements
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