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The Probation Extension Letter is a crucial employment document used in Australian workplaces when an employer needs additional time to assess an employee's suitability for a role beyond the initial probationary period. This document is typically employed when an employee has shown potential but requires further development in specific areas, or when circumstances have prevented a full evaluation during the initial probation period. The letter must be drafted in compliance with Australian employment legislation, particularly the Fair Work Act 2009 and relevant Modern Awards. It should be issued before the end of the initial probation period and include specific details about the extension duration, performance expectations, and support measures. The document serves both as a formal notification to the employee and as a legal record of the modified employment terms.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Addressee Details: Employee's full name and address

3. Subject Line: Clear indication that this is regarding probation period extension

4. Reference to Original Employment: Details of original employment start date and initial probation period

5. Extension Details: Specific length of the probation extension and new end date

6. Justification: Clear explanation of the reasons for extending the probation period

7. Performance Expectations: Specific areas requiring improvement and clear performance objectives for the extended period

8. Support and Resources: Overview of support, training, or resources that will be provided during the extended probation

9. Review Process: Information about how and when performance will be reviewed during the extended period

10. Acknowledgment: Space for employee signature to acknowledge receipt and understanding

11. Closing: Professional closing, signature block for employer representative