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Termination Cover Letter for Australia

Termination Cover Letter Template for Australia

A formal letter document governed by Australian employment law that officially communicates the termination of employment to an employee. The letter outlines critical information including the termination date, notice period, final payment details, and any specific requirements or obligations. It serves as a crucial legal document that must comply with the Fair Work Act 2009 and other relevant Australian employment legislation, ensuring proper documentation of the employment termination process while protecting both employer and employee interests.

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What is a Termination Cover Letter?

The Termination Cover Letter is a essential formal document used in Australian employment contexts to officially communicate and document the end of an employment relationship. It must be drafted in compliance with the Fair Work Act 2009 and other relevant Australian employment legislation, ensuring all legal requirements are met. This document is typically used when employment is terminated for any reason, including resignation, redundancy, performance issues, or end of contract. The letter serves multiple purposes: it confirms the termination in writing, specifies the end date and notice period, outlines final payments and entitlements, details the return of company property, and documents any post-employment obligations. A properly drafted Termination Cover Letter is crucial for risk management and may be required as evidence in potential future legal proceedings.

What sections should be included in a Termination Cover Letter?

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: Employee's full name and address

3. Formal Greeting: Professional salutation using the employee's name

4. Statement of Termination: Clear and unambiguous statement that employment is being terminated

5. Effective Date: Specific date when employment will end, including last day of work

6. Notice Period Details: Information about notice period or payment in lieu of notice

7. Final Payment Information: Overview of final pay, including outstanding wages, leave entitlements, and other payments

8. Return of Company Property: List of company items to be returned before departure

9. Closing Statement: Professional conclusion and contact information for questions

10. Signature Block: Name and position of authorized company representative

What sections are optional to include in a Termination Cover Letter?

1. Reason for Termination: Include when termination is due to redundancy, poor performance, or misconduct - should be brief and factual

2. Reference to Prior Discussions: Include when termination follows documented performance reviews or warnings

3. Redundancy Payment: Include when termination is due to redundancy, specifying entitled payments

4. Post-Employment Restrictions: Reference to existing confidentiality, non-compete, or other ongoing obligations

5. Outplacement Support: Include when company is offering career transition services

6. Garden Leave: Include when employee is not required to work during notice period

7. Settlement Agreement Reference: Include when termination is part of a negotiated exit

What schedules should be included in a Termination Cover Letter?

1. Final Payment Calculation: Detailed breakdown of final payment including all entitlements

2. Company Property Checklist: Itemized list of company assets to be returned

3. Certificate of Service: Standard employment reference confirming dates and position

4. Employee Entitlements Statement: Statement of accrued leave and other benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Document Type

Termination Letter

Sector

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Healthcare

Manufacturing

Retail

Technology

Professional Services

Education

Mining

Construction

Hospitality

Telecommunications

Transport and Logistics

Government

Non-Profit

Agriculture

Relevant Teams

Human Resources

Legal

Executive Leadership

Operations

Administration

Compliance

Industrial Relations

People and Culture

Corporate Services

Relevant Roles

Human Resources Manager

HR Business Partner

Legal Counsel

Employment Lawyer

HR Director

Department Manager

Line Manager

Chief Human Resources Officer

HR Administrator

HR Coordinator

Company Secretary

Managing Director

Chief Executive Officer

Operations Manager

General Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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