The Agreement Between Supplier And Buyer is a fundamental commercial contract used to establish and govern the business relationship between parties engaged in the supply of goods or services. This document is essential when establishing ongoing supply arrangements in Belgium, whether for regular product deliveries, continuous service provision, or long-term supply commitments. The agreement incorporates specific requirements under Belgian law, including mandatory provisions from the Belgian Civil Code and the Code of Economic Law, while also addressing EU regulations that impact commercial relationships. It is particularly important for businesses operating in Belgium or engaging with Belgian entities, as it ensures compliance with local commercial laws, including specific requirements regarding payment terms, product liability, and unfair contract terms. The document typically includes detailed provisions on ordering procedures, delivery terms, quality standards, warranties, and dispute resolution mechanisms, making it suitable for both straightforward supply arrangements and complex commercial relationships.
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1. Parties: Identification and details of the supplier and buyer, including registration numbers and authorized representatives
2. Background: Context of the agreement and brief description of the business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Supply: Detailed description of goods/services to be supplied
5. Ordering Process: Procedures for placing and accepting orders
6. Delivery Terms: Delivery conditions, timeframes, and Incoterms
7. Price and Payment: Pricing structure, payment terms, invoicing, and late payment consequences
8. Quality Requirements: Quality standards, specifications, and compliance requirements
9. Warranties: Warranties provided by the supplier regarding goods/services
10. Liability and Indemnification: Allocation of risks and responsibilities between parties
11. Term and Termination: Duration of agreement and termination provisions
12. Confidentiality: Protection of confidential information exchanged between parties
13. Force Majeure: Provisions for unforeseen circumstances preventing performance
14. Governing Law and Jurisdiction: Confirmation of Belgian law application and dispute resolution
15. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Intellectual Property Rights: Required when supply involves software, designs, or other IP-protected items
2. Insurance: Specific insurance requirements, particularly for high-value or high-risk supplies
3. Environmental Compliance: Required for supplies involving environmental considerations or hazardous materials
4. Data Protection: Required when personal data processing is involved in the supply relationship
5. Export Control: Required for international trade or supplies subject to export restrictions
6. Security Requirements: Required for supplies involving sensitive information or access to buyer's facilities
7. Service Levels: Required for ongoing service provisions with specific performance metrics
8. Business Continuity: Required for critical supplies or services
9. Anti-Corruption Compliance: Required for international business or public sector supplies
10. Sustainability Requirements: Required when environmental or social responsibility commitments are important to the buyer
1. Schedule 1 - Product/Service Specifications: Detailed technical specifications of goods or services
2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or price adjustment mechanisms
3. Schedule 3 - Service Levels and KPIs: Detailed performance metrics and measurement methods
4. Schedule 4 - Quality Standards: Specific quality requirements and testing procedures
5. Schedule 5 - Delivery Locations: List of approved delivery locations and specific requirements
6. Appendix A - Order Form Template: Standard form for placing orders under the agreement
7. Appendix B - Contact Details: Key contacts and escalation procedures for both parties
8. Appendix C - Compliance Certificates: Required certifications and compliance documents
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