A Formal Complaint About A Colleague is a crucial document in Belgian workplace dispute resolution, designed to address serious workplace issues that cannot be resolved through informal channels. This document is utilized when an employee needs to formally report misconduct, harassment, discrimination, or other inappropriate behavior by a colleague, following the requirements set forth in Belgian labor law, particularly the Well-being at Work Act and the Law on Protection Against Violence and Moral or Sexual Harassment at Work. The document must be detailed and factual, including specific incidents, dates, witness information, and supporting evidence, while maintaining professional objectivity. It serves as the foundation for formal investigation procedures and may be referenced in legal proceedings if necessary. The document should be submitted to appropriate authorities within the organization, such as HR or a prevention advisor, and may trigger formal investigation procedures under Belgian workplace regulations.
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1. Personal Information: Complainant's details including name, position, department, and contact information
2. Subject of Complaint: Details of the colleague against whom the complaint is filed, including name, position, and department
3. Nature of Complaint: Clear classification of the type of complaint (e.g., harassment, professional misconduct, discrimination)
4. Detailed Description of Incidents: Chronological account of specific incidents with dates, times, locations, and factual descriptions
5. Impact Statement: Description of how the behavior has affected the complainant's work, well-being, or workplace environment
6. Previous Actions Taken: Description of any informal attempts to resolve the issue or previous reporting of incidents
7. Witnesses: Names and contact information of any witnesses to the reported incidents
8. Desired Outcome: Clear statement of what resolution or action the complainant is seeking
9. Declaration: Statement confirming the truth of the information provided and understanding of the complaint process
1. Medical Impact: Include when the incidents have resulted in physical or psychological health issues requiring medical attention
2. Safety Concerns: Include when there are immediate safety or security concerns that need addressing
3. Union Representative Details: Include when a union representative is involved in the complaint process
4. External Complaints: Include when parallel complaints have been filed with external authorities
5. Request for Confidentiality: Include when specific confidentiality measures beyond standard procedures are requested
6. Interim Measures: Include when temporary measures are needed while the complaint is being investigated
1. Evidence Log: Chronological list of all supporting evidence with descriptions
2. Communication Records: Copies of relevant emails, messages, or other communications related to the incidents
3. Witness Statements: Written statements from witnesses who have agreed to support the complaint
4. Medical Reports: Copies of relevant medical reports if health has been impacted
5. Previous Complaints: Copies of any previous relevant complaints or reports filed
6. Photographic Evidence: Any relevant photos, videos, or visual evidence of incidents or their impact
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