The Manufacturer Declaration Letter is a crucial document in the Belgian and EU regulatory framework, used when companies need to formally declare their products' compliance with specific standards, regulations, or characteristics. This document is particularly important for manufacturers placing products on the Belgian market, whether they are based in Belgium, elsewhere in the EU, or in third countries. The declaration serves multiple purposes: it demonstrates compliance with regulatory requirements, supports CE marking applications where applicable, provides evidence for customs clearance, and forms part of the technical documentation required for product marketing. The document must comply with Belgian legal requirements, including language laws, and often needs to align with various EU directives and regulations depending on the product type. It's commonly used in conjunction with other technical documentation and may be requested by authorities, customers, or certification bodies as evidence of compliance.
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1. Letterhead and Date: Company letterhead with full legal entity name, address, and contact details, plus date of declaration
2. Recipient Information: If addressed to a specific authority or customer (where applicable)
3. Product Identification: Clear and unambiguous identification of the product(s) covered by the declaration
4. Declaration Statements: Formal statements of compliance, conformity, or characteristics being declared
5. Legal Framework Reference: Reference to relevant EU directives, Belgian laws, or standards being declared against
6. Manufacturer Details: Complete legal information about the manufacturing entity making the declaration
7. Signatory Information: Name, position, and signature of authorized representative making the declaration
1. Quality Certifications: Include when declaring compliance with specific quality management systems or standards
2. Environmental Compliance: Add when making specific environmental impact or sustainability declarations
3. Safety Classifications: Include when declaring specific safety ratings or classifications
4. Declaration of Origin: Add when country of origin declaration is required for customs or regulatory purposes
5. Authorized Representative: Include when the manufacturer is based outside the EU and has an authorized representative in Belgium/EU
1. Technical Specifications: Detailed technical specifications of the declared product(s)
2. Test Reports: Summary or reference to relevant test reports supporting the declaration
3. Compliance Certificates: Copies of relevant certificates referenced in the declaration
4. Product Photos: Visual identification of the declared product(s)
5. Standards List: Comprehensive list of all standards and regulations the product complies with
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