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The Personal Data Privacy Notice is a fundamental document required for compliance with the General Data Protection Regulation (GDPR) and Belgian data protection law. It must be provided to individuals (data subjects) at the time their personal data is collected. The notice ensures transparency about how an organization processes personal data, fulfilling the requirements of Articles 13 and 14 of GDPR and corresponding Belgian legislation. Organizations must maintain and update this document to reflect current data processing activities, sharing practices, and data subject rights. The document should be written in clear, plain language accessible to all data subjects and must cover all aspects of data processing, from collection through to deletion. In the Belgian context, the notice should be available in the appropriate national languages (Dutch, French, and German where applicable) depending on the organization's operational scope.

1. Introduction: Overview of the privacy notice and its purpose

2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative

3. Data Protection Officer: Contact details of the Data Protection Officer (DPO) where applicable

4. Categories of Personal Data: Description of the categories of personal data that are collected and processed

5. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

6. Legal Basis for Processing: The legal grounds under GDPR for processing personal data

7. Recipients of Personal Data: Information about who personal data is shared with, including third parties and data processors

8. International Transfers: Information about any transfers of personal data outside the EEA and safeguards in place

9. Retention Periods: How long personal data will be stored and criteria used to determine retention periods

10. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them

11. Right to Lodge a Complaint: Information about the right to complain to the Belgian Data Protection Authority

12. Changes to Privacy Notice: Information about how changes to the privacy notice will be communicated