This Remote Employee Equipment Agreement is essential for organizations implementing or maintaining remote work arrangements in Belgium. It should be used whenever an employer provides equipment for remote work purposes, ensuring compliance with Belgian employment law, telework regulations, and data protection requirements. The agreement covers crucial aspects such as equipment specifications, usage guidelines, maintenance responsibilities, and security protocols. It addresses employer obligations under Collective Labour Agreement No. 85 regarding telework equipment provision, while also incorporating health and safety requirements from the Belgian Code of Well-being at Work. This document is particularly relevant in the post-COVID-19 context, where remote work has become a standard practice requiring clear documentation of equipment arrangements between employers and employees.
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1. Parties: Identification of the employer company and the employee
2. Background: Context of the agreement, including the employment relationship and remote working arrangement
3. Definitions: Key terms used throughout the agreement, including 'Company Equipment', 'Remote Work Location', 'Normal Wear and Tear'
4. Equipment Provided: Detailed list and specifications of equipment provided by the employer
5. Delivery and Installation: Process for delivering and setting up equipment at the remote work location
6. Use of Equipment: Rules and guidelines for proper use of company equipment
7. Employee Responsibilities: Employee obligations regarding equipment care, security, and proper usage
8. Employer Responsibilities: Employer obligations regarding maintenance, support, and replacement
9. Data Protection and Security: Requirements for protecting company data and maintaining security
10. Technical Support: Procedures for obtaining technical support and reporting issues
11. Return of Equipment: Process and conditions for returning equipment upon employment termination
12. Damage and Loss: Procedures and liability in case of damage or loss of equipment
13. Term and Termination: Duration of the agreement and termination provisions
1. Cost Allocation: Include when there's cost sharing or reimbursement for internet, electricity, or other utilities
2. Personal Equipment Use: Include when employee may need to use personal equipment alongside company equipment
3. Insurance Coverage: Include when specific insurance arrangements for equipment need to be detailed
4. International Usage: Include when employee may work from multiple countries
5. Additional Software Installation: Include when employees are permitted to install additional software
6. Equipment Upgrades: Include when regular upgrade cycles or conditions need to be specified
1. Schedule 1 - Equipment Inventory: Detailed list of all provided equipment including make, model, serial numbers, and condition
2. Schedule 2 - Technical Specifications: Specific technical requirements and configurations for the equipment
3. Schedule 3 - Acceptable Use Policy: Detailed guidelines for acceptable use of company equipment
4. Schedule 4 - Support Contact Information: List of contact details and procedures for technical support
5. Appendix A - Equipment Handover Form: Form to be signed upon delivery and return of equipment
6. Appendix B - Incident Report Template: Template for reporting equipment damage, loss, or technical issues
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