The Supplier Security Assessment Questionnaire is a critical tool for organizations operating under Belgian jurisdiction to evaluate and verify the security posture of their suppliers and service providers. This document is typically used during vendor selection processes, periodic supplier reviews, or when significant changes occur in the supplier relationship or regulatory landscape. The questionnaire covers comprehensive security controls, data protection measures, and compliance requirements, aligned with Belgian and EU regulations including GDPR, the NIS Directive, and the Belgian Data Protection Act. It helps organizations meet their due diligence obligations and manage supply chain security risks effectively while ensuring compliance with local and international security standards.
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1. Parties: Identification of the assessing organization and the supplier being assessed
2. Background: Purpose of the assessment, scope of supplier services, and context of the security evaluation
3. Definitions: Key terms used throughout the questionnaire, including technical and security-specific terminology
4. Company Information: Basic supplier details, contacts, size, locations, and business structure
5. Security Program Overview: General information about the supplier's security program, policies, and governance
6. Risk Management: Supplier's approach to risk assessment, management, and mitigation
7. Data Protection and Privacy: GDPR compliance, data handling practices, and privacy controls
8. Information Security Controls: Technical security measures, including access control, encryption, and network security
9. Physical Security: Physical access controls, facility security, and environmental safeguards
10. Business Continuity: Disaster recovery, backup procedures, and business continuity planning
11. Incident Management: Security incident response procedures and breach notification processes
12. Third-Party Management: How the supplier manages their own vendors and sub-processors
13. Compliance and Certification: Regulatory compliance status and security certifications
1. Cloud Security: Specific section for suppliers providing cloud-based services, covering cloud security controls and certifications
2. Financial Services Requirements: Additional requirements for suppliers serving financial institutions
3. Healthcare Data Protection: Specific requirements for suppliers handling medical or healthcare data
4. Industrial Control Systems: Security requirements specific to suppliers providing industrial or SCADA systems
5. Software Development: Security requirements for suppliers developing or maintaining software
6. AI/ML Security: Security considerations for artificial intelligence and machine learning systems
1. Technical Requirements Checklist: Detailed checklist of specific technical security controls required
2. Data Processing Agreement: Standard DPA template to be completed if supplier processes personal data
3. Incident Response Protocol: Detailed procedures for security incident reporting and handling
4. Certification Evidence Template: Template for providing evidence of security certifications and audit results
5. Risk Assessment Matrix: Standard risk assessment methodology and scoring criteria
6. Compliance Declaration Form: Template for supplier to declare compliance with specific security requirements
7. Security Controls Framework: Mapping of required controls to industry standards (ISO 27001, NIST, etc.)
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