The Tenant Release Form is a crucial document in Belgian property management that provides legal finality to a tenancy relationship. It should be used when a tenant is surrendering the property, whether at the natural end of the lease term or through an early termination agreement. The document, governed by Belgian federal civil law and regional housing regulations, must include specific details about the property, parties involved, security deposit settlement, and utility reconciliation. It serves multiple purposes: protecting both landlord and tenant from future claims, documenting the condition of the property at surrender, and confirming the settlement of all financial obligations. The form is particularly important in Belgium due to strict housing regulations and the need for proper documentation in property matters.
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1. Identification of Parties: Full legal names and addresses of both landlord and tenant(s), including any co-tenants or guarantors
2. Property Details: Complete address and description of the rental property, including any specific unit numbers or identifiers
3. Lease Reference: Details of the original lease agreement including date of execution and registration number
4. Release Terms: Clear statement of mutual release of obligations and specific terms of the release
5. Security Deposit: Statement regarding the return or withholding of the security deposit, including amount and timing
6. Property Condition: Confirmation of property inspection and condition at surrender
7. Final Utilities and Charges: Statement regarding the settlement of all utility bills and other charges
8. Signatures: Signature blocks for all parties with date and place of signing
1. Outstanding Repairs: To be included when there are specific repairs or maintenance issues that need to be addressed or documented
2. Remaining Personal Property: To be included when there is a need to address items left behind by the tenant
3. Payment Plan: To be included when there are outstanding payments to be settled through an agreed payment schedule
4. Third-Party Rights: To be included when there are guarantors or other third parties whose rights need to be addressed
5. Key Return: To be included when specific arrangements for key return need to be documented
1. Property Inspection Report: Detailed report documenting the condition of the property at the time of surrender
2. Utility Readings: Final readings of all utility meters at the time of property surrender
3. Photographic Evidence: Dated photographs of the property condition at surrender
4. Settlement Calculation: Detailed breakdown of any financial settlements, including security deposit deductions if applicable
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