An Authorised Representative Letter is a crucial document in Canadian business operations where one party needs to formally delegate authority to another. This document is commonly used when companies or individuals require representation for specific business activities, regulatory compliance, or administrative matters. The letter must comply with both federal Canadian legislation and relevant provincial laws, particularly regarding corporate authority and agency relationships. It typically specifies the scope of authority, duration, and any limitations on the representative's powers. The document is essential for situations ranging from regulatory filings and contract negotiations to representation before government agencies. When drafting an Authorised Representative Letter, careful consideration must be given to the specific powers being granted and any jurisdictional requirements that may affect its validity.
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1. Letter Header: Date, sender's details, recipient's details, and reference line
2. Opening Statement: Clear statement identifying the authorizing party and the appointed representative
3. Scope of Authority: Specific powers and responsibilities being granted to the representative
4. Duration: Time period for which the authorization is valid
5. Confirmation of Authority: Statement confirming the representative's power to act on behalf of the authorizing party
6. Execution Block: Signature blocks for both the authorizing party and acknowledgment by the representative
1. Limitations of Authority: Used when specific restrictions need to be placed on the representative's powers
2. Revocation Provisions: Include when specific conditions for revocation need to be outlined beyond standard termination
3. Indemnification: Added when the authorizing party wishes to indemnify the representative for actions taken in good faith
4. Multiple Jurisdictions: Required when the representative will act in multiple Canadian provinces or internationally
5. Successor Provisions: Include when arrangements for successor representatives need to be specified
1. Schedule A - Specific Powers: Detailed list of specific powers and authorities granted, used for complex authorizations
2. Schedule B - Authorized Locations: List of specific locations or jurisdictions where the authority applies, if geographically limited
3. Appendix 1 - Required Forms: Any government or institutional forms that need to be attached to validate the authorization
4. Appendix 2 - Proof of Identity: Copies of identification documents for both parties, if required by specific institutions
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