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Framework Contract In Procurement for Canada

Framework Contract In Procurement Template for Canada

A Canadian Framework Contract in Procurement is a comprehensive agreement that establishes the terms, conditions, and mechanisms for multiple future purchases of goods or services. Operating under Canadian federal and provincial procurement laws, it provides a streamlined approach to procurement by setting up pre-agreed terms that apply to subsequent orders. The document incorporates Canadian-specific legal requirements, including compliance with the Financial Administration Act, trade agreements, and procurement regulations. It typically includes provisions for competitive pricing, service levels, ordering procedures, and risk allocation, while ensuring transparency and fair competition as required by Canadian procurement legislation.

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What is a Framework Contract In Procurement?

The Framework Contract in Procurement is essential for organizations requiring a structured approach to recurring procurement needs under Canadian jurisdiction. It establishes a master agreement that sets out the overarching terms and conditions for subsequent orders, eliminating the need to repeatedly negotiate standard terms. This document type is particularly valuable for public sector organizations that must comply with Canadian procurement regulations, including the Financial Administration Act and various trade agreements. It provides mechanisms for competitive pricing, quality standards, and streamlined ordering processes while ensuring transparency and fair competition. The framework contract is designed to accommodate multiple call-offs or individual orders over time, offering flexibility while maintaining consistency in terms and compliance with Canadian procurement laws.

What sections should be included in a Framework Contract In Procurement?

1. Parties: Identification of the contracting authority and the supplier

2. Background: Context of the framework agreement and procurement relationship

3. Definitions: Key terms used throughout the agreement, including procurement-specific terminology

4. Scope of Framework: Overview of goods/services covered and framework operation

5. Duration: Term of the framework agreement, including extension options

6. Call-off Procedure: Process for placing orders under the framework

7. Pricing and Payment: Pricing mechanism, payment terms, and price adjustment provisions

8. Performance Standards: Required service levels and quality standards

9. Ordering Process: Detailed procedures for placing and accepting orders

10. Supplier Obligations: Key responsibilities and commitments of the supplier

11. Authority Obligations: Key responsibilities of the contracting authority

12. Compliance and Audit: Regulatory compliance requirements and audit rights

13. Confidentiality: Protection of confidential information and data

14. Intellectual Property: IP rights and obligations

15. Liability and Insurance: Risk allocation and insurance requirements

16. Termination: Grounds and process for ending the agreement

17. Dispute Resolution: Process for resolving disagreements

18. General Provisions: Standard boilerplate clauses

What sections are optional to include in a Framework Contract In Procurement?

1. Security Requirements: Required for frameworks involving sensitive information or security services

2. Environmental Compliance: For frameworks with significant environmental impact or sustainability requirements

3. Indigenous Participation: For frameworks requiring Indigenous business participation or consultation

4. Export Control: For frameworks involving international trade or controlled goods

5. Social Value Commitments: For frameworks with specific social or community benefit requirements

6. Emergency Procedures: For critical supply frameworks requiring emergency response provisions

7. Volume Guarantees: When minimum or maximum order volumes are to be specified

8. Transition Provisions: For complex frameworks requiring specific entry/exit arrangements

What schedules should be included in a Framework Contract In Procurement?

1. Schedule A - Goods and Services Specification: Detailed description of goods/services covered by the framework

2. Schedule B - Pricing Schedule: Detailed pricing structures, rates, and adjustment mechanisms

3. Schedule C - Service Levels: Detailed performance metrics and measurement methods

4. Schedule D - Call-off Terms and Conditions: Standard terms applying to individual orders

5. Schedule E - Order Form Template: Standard form for placing orders under the framework

6. Schedule F - Administrative Procedures: Detailed operational procedures and contacts

7. Schedule G - Reporting Requirements: Templates and timing for required reports

8. Schedule H - Security Clearance Requirements: Security clearance levels and procedures

9. Appendix 1 - Key Personnel: List of key supplier and authority personnel

10. Appendix 2 - Approved Subcontractors: Pre-approved subcontractors and their scope

11. Appendix 3 - Compliance Certificates: Required regulatory and quality certifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
































































Clauses




















































Relevant Industries

Public Sector

Government Services

Healthcare

Education

Infrastructure

Information Technology

Professional Services

Manufacturing

Construction

Defense

Transportation

Energy

Telecommunications

Environmental Services

Relevant Teams

Procurement

Legal

Supply Chain

Commercial

Finance

Compliance

Risk Management

Operations

Vendor Management

Strategic Sourcing

Contract Administration

Relevant Roles

Procurement Manager

Contract Manager

Legal Counsel

Supply Chain Director

Chief Procurement Officer

Purchasing Officer

Bid Manager

Commercial Director

Compliance Officer

Category Manager

Vendor Relations Manager

Strategic Sourcing Manager

Contract Administrator

Risk Manager

Finance Director

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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