The Generic Commercial Invoice is a fundamental business document used across Canadian jurisdictions for documenting sales transactions and requesting payment. It must comply with federal legislation including the Excise Tax Act for GST/HST purposes, as well as relevant provincial tax laws. This document is essential for businesses of all sizes and sectors, serving multiple purposes including sales documentation, tax compliance, accounting records, and audit trails. The invoice includes crucial information such as party details, transaction specifics, tax calculations, and payment terms. It can be used for both goods and services transactions and may be issued in either electronic or paper format, subject to relevant electronic commerce regulations. The document's format and content must meet Canada Revenue Agency (CRA) requirements for record-keeping and tax reporting purposes.
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1. Invoice Header: Contains invoice number, date of issue, and document type identification
2. Seller Information: Full legal name, address, contact details, and tax registration numbers of the selling entity
3. Buyer Information: Full legal name, address, and contact details of the purchasing entity
4. Item Details: Itemized list of goods/services, including quantities, unit prices, and descriptions
5. Calculation Summary: Subtotal, applicable taxes (GST/HST/PST), and total amount due
6. Payment Information: Payment terms, due date, and accepted payment methods
7. Additional Notes: Any specific terms, conditions, or references required for this transaction
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Shipping Information: Required when physical goods are being shipped, including shipping method and delivery address
3. Discount Terms: Include when early payment or volume discounts are offered
4. Currency Information: Required for international transactions or when using multiple currencies
5. Project Details: Include when the invoice relates to a specific project or cost center
6. Tax Exemption Details: Include when the buyer has specific tax exemptions that apply
1. Detailed Item Breakdown: Detailed specifications or breakdown of complex line items
2. Time Sheet: For service-based invoices, detailed breakdown of time and activities
3. Supporting Documentation: Any required certificates, delivery receipts, or other supporting documents
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