A Job Extension Letter is utilized when an organization wishes to formally extend the duration of an existing employment arrangement, typically used for fixed-term contracts or project-based employment in Canada. This document is essential when the original employment term is approaching its end date, but both parties wish to continue the employment relationship. It serves as an official record of the extension and any accompanying modifications to the employment terms, ensuring compliance with Canadian employment standards at both federal and provincial levels. The letter should reference the original employment agreement and clearly state the new term duration, any changes to existing conditions, and maintain consistency with applicable employment laws and organizational policies. It's particularly common in project-based industries, seasonal work, or temporary positions that become extended.
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1. Letter Header: Company letterhead, date, and employee's contact information
2. Greeting: Formal salutation to the employee
3. Reference Line: Reference to original employment agreement and current position
4. Extension Period: Clear statement of the new employment term duration
5. Current Role Confirmation: Confirmation of the position being extended
6. Continuation Statement: Statement confirming all other terms and conditions remain unchanged
7. Acknowledgment Request: Request for the employee to acknowledge and accept the extension
8. Signature Block: Space for both employer and employee signatures and dates
1. Modified Terms: Include if any terms of employment are being modified along with the extension
2. Performance Recognition: Include if the extension is tied to positive performance recognition
3. New Responsibilities: Include if the role includes any new or modified responsibilities
4. Compensation Changes: Include if there are any changes to salary or benefits
5. Project Completion Clause: Include if the extension is tied to specific project completion
6. Confidentiality Reminder: Include if dealing with sensitive positions or if not covered in original agreement
1. Updated Compensation Schedule: Detailed breakdown of any modified compensation structure
2. Updated Benefits Summary: Overview of any changes to benefits package
3. Project Milestones: If extension is project-based, outline of key deliverables and timeline
4. Modified Job Description: If role has changed, detailed description of new or modified responsibilities
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Education
Construction
Manufacturing
Professional Services
Financial Services
Media and Entertainment
Non-Profit
Government
Retail
Hospitality
Research and Development
Consulting
Energy
Relevant Teams
Human Resources
Legal
Finance
Operations
Project Management Office
Administration
Executive Leadership
Talent Acquisition
Employee Relations
Compensation and Benefits
Relevant Roles
Project Manager
Software Developer
Research Assistant
Administrative Assistant
Contract Manager
Consultant
Teaching Assistant
Construction Supervisor
Interim Director
Temporary Executive
Season Worker
Grant-Funded Researcher
Contract Professor
Visiting Professional
Project Coordinator
Interim Manager
Term Position Specialist
Contract Analyst
Temporary Supervisor
Fixed-Term Executive
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