The Job Termination Letter is a crucial document used when ending an employment relationship in Canada, whether the termination is with or without cause. It must comply with the requirements set forth in the Canada Labour Code for federally regulated employers or the relevant provincial Employment Standards Act. This document serves multiple purposes: it officially notifies the employee of their employment termination, documents the terms of the separation, outlines any severance or continuation of benefits, and protects the employer by creating a clear record of the termination terms. The letter should be carefully drafted to ensure compliance with minimum notice periods, severance requirements, and other statutory obligations while maintaining professionalism and clarity. It's particularly important to consider both federal and provincial human rights legislation, employment standards, and any applicable collective agreements or employment contracts when preparing this document.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Letterhead and Date: Official company letterhead including company name, address, and current date
2. Employee Information: Full name and address of the employee
3. Termination Statement: Clear statement of employment termination, including effective date and type of termination (with/without cause)
4. Notice Period: Details of the notice period or payment in lieu of notice
5. Final Pay Information: Breakdown of final payment including salary, vacation pay, and other entitlements
6. Company Property: Instructions regarding return of company property
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Reference Policy: Statement about company's policy regarding employment references
9. Signature Block: Space for authorized company representative's signature and title
1. Severance Package: Details of any severance payment offered beyond statutory requirements
2. Continuation of Benefits: Information about extended health benefits or insurance coverage, if applicable
3. Outplacement Services: Details of any career transition support being offered
4. Release Agreement: Reference to any separate release agreement that needs to be signed
5. Non-Competition Reminder: Reminder of any existing non-compete or non-solicitation obligations
6. Personal Items Collection: Specific arrangements for collecting personal belongings
7. Exit Interview: Information about exit interview arrangements, if applicable
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, severance, and statutory entitlements
2. Schedule B - Benefits Summary: Detailed information about benefit continuation and termination dates
3. Schedule C - Company Property Checklist: List of company property to be returned
4. Appendix 1 - Release Agreement: If applicable, the form of release agreement to be signed by the employee
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Transportation
Energy
Mining
Telecommunications
Hospitality
Agricultural
Non-Profit
Government Services
Media and Entertainment
Relevant Teams
Human Resources
Legal
Operations
Executive Leadership
People Operations
Employee Relations
Talent Management
Compliance
Administration
Relevant Roles
Human Resources Director
HR Manager
Chief Human Resources Officer
Employment Lawyer
Legal Counsel
HR Business Partner
HR Specialist
Operations Manager
Department Manager
Chief Executive Officer
Chief Operating Officer
General Manager
Regional Manager
Business Unit Head
Managing Director
Find the exact document you need
Application Letter For A Hotel Job
A formal job application letter used in the Canadian hospitality sector to express interest and qualifications for a hotel position, following Canadian business and employment standards.
find out more
Simple Application Letter For Employment
A formal Canadian employment application letter used to express interest in a specific job position while adhering to federal and provincial employment standards.
find out more
Certificate Of Employment
A legally compliant Canadian document that formally verifies an individual's employment status and details with an organization.
find out more
Christmas Bonus Letter To Employees
A formal letter issued under Canadian law announcing an employee's Christmas bonus, including payment details and tax implications.
find out more
Job Application Letter For Any Available Vacancy
A Canadian-compliant open application letter expressing interest in any suitable employment opportunities within an organization, accompanied by the applicant's qualifications and experience.
find out more
Change Of Working Hours Letter To Employee
A Canadian-compliant formal letter documenting and obtaining agreement for changes to an employee's working hours.
find out more
Resume Cover Letter
A formal Canadian business document that introduces a job applicant to a potential employer, complying with federal and provincial employment laws.
find out more
Salary Letter From Company
A formal employment offer document used in Canadian jurisdictions that outlines key employment terms, compensation, and conditions of employment.
find out more
Rejoining Letter After Maternity Leave For Government Employees
A formal Canadian government document confirming arrangements for an employee's return to work following maternity leave, in compliance with federal and provincial regulations.
find out more
Seeking Employment Letter
A formal Canadian business document used to express interest in employment opportunities with a specific organization, following Canadian business communication standards and relevant employment legislation.
find out more
Rejoining Letter From Company To Employee
A Canadian-compliant formal letter outlining terms and conditions for a former employee returning to an organization, including position details, compensation, and benefits.
find out more
Job Letter From Employer
A formal Canadian employment offer letter outlining employment terms and conditions, compliant with federal and provincial employment standards.
find out more
Previous Employment Verification Letter
A Canadian-compliant formal document confirming an individual's previous employment details, issued by a former employer in accordance with federal and provincial privacy laws.
find out more
Shift Change Letter To Employee
A formal notification document for employee shift changes, compliant with Canadian employment standards.
find out more
No Objection Letter From Employer
A formal Canadian employer document confirming no objection to an employee's proposed employment or immigration status changes.
find out more
Letter Of Intent To Continue Working
A Canadian employment document expressing an employee's formal intention to continue their current employment relationship, subject to federal and provincial employment laws.
find out more
Letter For Bank Account Opening For Employee
A formal employer letter to a Canadian bank requesting account opening for an employee, complying with Canadian banking and privacy regulations.
find out more
Job Contract Renewal Request Letter
A formal letter used in Canadian employment contexts to request the renewal of an existing employment contract, adhering to federal and provincial employment standards.
find out more
Job Application Letter For Hotel And Restaurant
A formal job application letter for hotel and restaurant positions in Canada, presenting qualifications and experience while adhering to Canadian employment standards.
find out more
Informal Letter For Job Application
A formal Canadian job application letter that introduces a candidate to a potential employer while complying with federal and provincial employment and privacy regulations.
find out more
Guarantor Letter For Employment
A Canadian legal document where a qualified individual formally vouches for an employee's identity, character, and/or employment history, used for employment verification and immigration purposes.
find out more
Certificate Of Employment For Visa Application
An official Canadian employment verification document issued by employers to support employee visa applications, compliant with federal immigration requirements.
find out more
Bank Account Opening Request Letter For Company Employees
A formal Canadian jurisdiction letter requesting bulk bank account opening for company employees, complying with national banking and privacy regulations.
find out more
Application Letter For Job Order
A formal Canadian job application letter that introduces a candidate's qualifications and expresses interest in a specific position, complying with federal and provincial employment standards.
find out more
Simple Maternity Leave Letter To Employer
A formal letter notifying an employer of maternity leave intentions under Canadian employment law, including leave dates and return-to-work plans.
find out more
Simple Job Application Letter
A formal job application letter compliant with Canadian employment standards and privacy laws, used to express interest in and qualifications for a specific position.
find out more
Job Letter
A Canadian-compliant employment letter establishing key terms and conditions between employer and employee, serving as a formal offer of employment.
find out more
Letter Of Employment
A Canadian-law governed formal employment offer document outlining key terms and conditions of employment between employer and employee.
find out more
Employee Clearance Letter
A Canadian-compliant formal document confirming an employee's fulfillment of all exit obligations and return of company property upon employment termination.
find out more
Demotion Letter
A formal Canadian employment document communicating an employee's demotion, including changes to position, responsibilities, and compensation, while ensuring legal compliance.
find out more
Parent Consent Letter For Work
A legal document used in Canadian jurisdictions providing parental authorization for a minor's employment, ensuring compliance with federal and provincial youth employment laws.
find out more
Transfer Letter From Employer
A formal Canadian employment document that officially communicates and documents an employee's internal transfer within an organization, including key changes in position, location, and terms.
find out more
Simple Retirement Letter To Employer
A formal Canadian retirement notification letter from employee to employer, complying with federal and provincial employment standards.
find out more
Salary Increase Letter To Employee
A formal Canadian employment document that officially communicates and records an employee's salary increase, complying with federal and provincial employment standards.
find out more
Renewal Of Employment Contract
A Canadian-compliant agreement that extends and updates an existing employment contract, incorporating current employment standards and any modified terms.
find out more
Notice Letter To Employer
A formal resignation letter compliant with Canadian employment standards, providing notice of employment termination to an employer.
find out more
No Objection Certificate From Employer For Tourist Visa
A Canadian employer-issued document confirming no objection to an employee's tourist visa application and temporary travel abroad, while guaranteeing continued employment upon return.
find out more
Letter For Employment As A Worker
A Canadian employment letter that formally outlines employment terms and conditions between employer and employee, complying with federal and provincial employment standards.
find out more
Leave Confirmation Letter From Employer
A formal Canadian employer document confirming employee leave arrangements, including duration, terms, and conditions of the approved leave period.
find out more
Justification For Renewal Of Employment Contract
A formal document under Canadian employment law that justifies the renewal of an employee's fixed-term contract based on performance and business requirements.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)