The Letter of Witness Statement is a crucial document in Canadian legal practice that serves as a formal record of testimony from individuals with direct knowledge of events or circumstances relevant to legal proceedings. This document type is commonly used in civil litigation, criminal cases, administrative hearings, insurance claims, and regulatory investigations. When drafting a Letter of Witness Statement, it must conform to the requirements of Canadian evidence law, including proper verification by authorized officials. The statement should contain clear, chronological, and factual information, avoiding opinions unless specifically required (such as in expert witness statements). The document includes the witness's personal information, their relationship to the matter at hand, and a detailed account of their observations or knowledge, concluded with a formal declaration of truth.
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1. Witness Identification: Full legal name, address, occupation, and contact information of the witness
2. Statement of Truth: Declaration that the contents of the statement are true to the best of the witness's knowledge and belief
3. Matter Identification: Reference to the specific case, incident, or matter the statement relates to, including relevant dates, times, and locations
4. Relationship to Matter: Explanation of how the witness is connected to the matter and why they are in a position to provide this statement
5. Factual Account: Detailed, chronological account of the events, observations, or facts being testified to
6. Declaration and Signature: Formal declaration of truth, signature, and date, with space for witness signature and date
7. Commissioner Details: Information and signature block for the commissioner of oaths or notary public who witnesses the signing
1. Exhibits Reference: Section referencing any attached documents, photographs, or other physical evidence, used when the witness statement refers to specific pieces of evidence
2. Language Declaration: Statement confirming the witness's preferred language and any translation services used, required when the witness's first language is not English or French
3. Professional Qualifications: Details of relevant professional qualifications or expertise, included when the witness is providing expert testimony
4. Previous Statements: Reference to any previous statements made regarding the same matter, included when the witness has provided earlier statements
5. Vulnerability Statement: Declaration of any special needs or vulnerabilities of the witness, included when relevant to the witness's testimony or needed accommodations
1. Exhibit List: Detailed list of all exhibits referenced in the statement, with descriptions and reference numbers
2. Photographic Evidence: Compiled photographs referenced in the statement, with descriptions and dates
3. Supporting Documents: Copies of relevant documents mentioned in the statement
4. Timeline: Chronological timeline of events described in the statement, if complex or spanning multiple dates
5. Map or Location Details: Maps, diagrams, or location descriptions relevant to the witness statement
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