The Moving Out Letter To Landlord is a critical document in Canadian residential tenancy relationships, required when a tenant plans to terminate their lease and vacate a rental property. This formal notice is mandatory across all Canadian provinces, though specific requirements and notice periods vary by jurisdiction. The document serves multiple purposes: it provides official notification of the tenant's intent to move, establishes a timeline for the vacancy, and creates a written record for both parties. It should be used whenever a tenant plans to end their tenancy, whether at the end of a lease term or during a month-to-month arrangement. The letter typically includes essential information such as the current property address, intended move-out date, forwarding address, and requests for security deposit return. It must comply with provincial residential tenancy acts and the specific terms outlined in the original lease agreement.
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1. Sender's Information: Full name and current contact details of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property management company's name and address
4. Property Address: Complete address of the rental property being vacated
5. Notice Statement: Clear statement of intention to move out with specific vacation date
6. Notice Period Confirmation: Confirmation that the notice period complies with lease terms and local laws
7. Forwarding Address: New address for future correspondence and deposit return
8. Signature: Tenant's signature and printed name
1. Security Deposit Return Request: Request for the return of security deposit, to be included if a deposit was paid
2. Inspection Arrangement: Proposed dates and times for move-out inspection, if required by lease or desired by tenant
3. Reason for Moving: Explanation for vacating if relevant or required by lease terms
4. Maintenance Issues: Documentation of any existing maintenance issues or property condition, if applicable
5. Utilities Transfer: Information about utility account transfers or cancellations, if managed by tenant
6. Key Return Plan: Details about when and how keys will be returned
1. Photo Documentation: Photos of property condition, if documenting state of unit
2. Maintenance Records: Copies of relevant maintenance requests or repairs, if applicable to deposit return
3. Original Lease Agreement: Copy of lease agreement referenced in letter, if needed for notice period verification
4. Move-out Checklist: Detailed checklist of move-out requirements if provided by landlord or property management
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