A Position Confirmation Letter is commonly used in Canadian employment contexts when extending formal offers of employment or confirming internal promotions. This document is typically issued after verbal negotiations have concluded and both parties have agreed to the basic terms of employment. It serves as a bridge between informal discussions and the commencement of employment, providing clear documentation of the agreed-upon terms. The letter should comply with both federal and provincial employment standards, including minimum wage requirements, vacation entitlements, and statutory holidays. While not as comprehensive as a full employment agreement, it includes essential information such as job title, compensation, benefits, working hours, and start date. This document is particularly important as it can be referenced throughout the employment relationship and may be crucial in resolving any future disputes about employment terms.
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1. Company Letterhead and Date: Official company letterhead with current date
2. Employee Address Block: Full name and address of the employee
3. Salutation: Professional greeting addressing the employee by name
4. Opening Paragraph: Confirmation of offer acceptance and expression of welcome
5. Position Details: Job title, department, and reporting relationship
6. Start Date: Confirmed employment start date
7. Compensation: Base salary, payment frequency, and any guaranteed bonuses
8. Hours of Work: Expected working hours, schedule, and location
9. Benefits Overview: Brief summary of benefits package
10. Vacation Entitlement: Annual vacation days and any other paid time off
11. Probationary Period: Length and terms of probationary period if applicable
12. Closing: Signature blocks for employer and acknowledgment by employee
1. Equity/Stock Options: Include when offering any form of company equity or stock options
2. Variable Compensation: Include when offering commission, bonus structures, or other variable pay
3. Remote Work Arrangements: Include when position involves regular remote work
4. Travel Requirements: Include when position requires regular travel
5. Confidentiality Statement: Include when employee will have access to sensitive information
6. Non-Competition Clause Reference: Include when separate non-compete agreement is required
7. Professional Development: Include when offering specific training or development opportunities
8. Conditions Precedent: Include when offer is conditional on background checks, references, or work permits
1. Benefits Summary: Detailed outline of benefits package and eligibility
2. Bonus Structure: Detailed explanation of any bonus or commission calculations
3. Job Description: Detailed description of role responsibilities and requirements
4. Required Certifications: List of required professional certifications or licenses if applicable
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