The Reference Letter To Whom It May Concern is a widely-used professional document in the Canadian business environment, designed to provide a versatile recommendation that can be presented to multiple potential recipients. This document type is particularly useful when the subject needs a general reference for various opportunities, rather than a specific addressee. It must comply with Canadian federal and provincial privacy laws, employment standards, and common law principles regarding negligent misrepresentation. The letter typically includes the reference provider's credentials, their relationship with the subject, an assessment of the subject's capabilities and character, and specific examples of their achievements or qualities. This format is commonly used for job applications, academic admissions, rental applications, or other situations requiring character or professional verification.
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1. Letter Header: Current date, recipient address ('To Whom It May Concern'), and sender's contact information
2. Introduction: Statement of purpose, identification of the reference subject, and establishes the writer's relationship to the subject
3. Duration and Context: Details about how long and in what capacity the writer has known the subject
4. Performance/Character Assessment: Specific examples and observations about the subject's skills, achievements, and qualities
5. Closing Statement: Strong recommendation statement and invitation for further contact
6. Signature Block: Writer's name, title, organization, and contact information
1. Academic Performance: Used when the reference is for academic purposes, detailing scholastic achievements and intellectual capabilities
2. Leadership Experience: Included when the subject held management or leadership positions, describing their ability to guide and influence others
3. Technical Skills: Relevant for industry-specific positions, detailing particular technical competencies and certifications
4. Volunteer Work: Added when community service or voluntary contributions are relevant to the reference purpose
5. Growth Potential: Optional section highlighting the subject's potential for advancement and development
1. Performance Reviews: Copies of relevant performance evaluations (if permitted and appropriate)
2. Certificates: Copies of relevant certifications or awards mentioned in the letter
3. Project Examples: Documentation of specific projects or achievements referenced in the letter (if applicable and appropriate)
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