The Security Guard Report Form is an essential operational document used across Canadian jurisdictions to maintain accurate records of security-related incidents and activities. This standardized form is designed to meet the documentation requirements set forth by provincial security services legislation and federal privacy laws. It is utilized whenever security personnel need to report incidents, suspicious activities, property damage, injuries, or other noteworthy events occurring during their shift. The form includes fields for detailed incident documentation, witness information, actions taken, and necessary follow-up measures. It serves multiple purposes including legal documentation, risk management, operational improvement, and compliance with regulatory requirements. The document is structured to ensure that all relevant information is captured systematically, making it valuable for internal review, legal proceedings, and insurance claims.
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1. Report Identification: Unique report number, date, time, and location of report completion
2. Security Guard Information: Guard's name, license number, shift information, and contact details
3. Site Information: Property/facility name, address, and relevant contact information
4. Incident Details: Date, time, location, and type of incident
5. Incident Description: Detailed narrative of the incident, including sequence of events
6. Actions Taken: Steps taken by the security guard in response to the incident
7. Persons Involved: Details of all individuals involved, including witnesses
8. Property/Evidence: Description of any property damage or evidence collected
9. Notifications Made: List of authorities or stakeholders notified (police, emergency services, management)
10. Follow-up Required: Any necessary follow-up actions or investigations needed
1. Use of Force Details: To be included when any physical intervention or force was used during the incident
2. Medical Response: For incidents involving injuries or medical emergencies
3. Vehicle Information: When incidents involve vehicles (accidents, suspicious vehicles, parking violations)
4. Environmental Conditions: Weather and lighting conditions when relevant to the incident
5. Equipment/Systems Status: For incidents involving security equipment malfunction or failure
6. Lost and Found: For documenting found items or lost property reports
1. Incident Scene Diagram: Visual representation of the incident scene, including positions of people and objects
2. Photo Log: List and description of any photographs taken during incident documentation
3. Witness Statements: Additional forms for detailed witness accounts
4. Property/Evidence Log: Detailed inventory of any items collected or documented
5. Contact List: List of all persons contacted regarding the incident with contact details and timestamps
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