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The Termination Letter During Probation is a crucial document used by Canadian employers to formally end an employment relationship during an employee's probationary period. This document is typically used within the first 3-6 months of employment, depending on the provincially-specified or contractually-agreed probationary period. The letter must comply with federal and provincial employment standards, including minimum notice requirements where applicable, while acknowledging the special nature of probationary employment under Canadian law. It should clearly communicate the termination decision, effective date, final pay arrangements, and benefit termination details. The document serves both as official notice and as a record of the termination decision, potentially important for future reference and legal compliance.

1. Date and Address Block: Current date and recipient's full name and address

2. Subject Line: Clear indication that this is a termination of employment during probation

3. Opening Statement: Direct statement confirming the termination decision and reference to the probationary period

4. Effective Date: Clear statement of when the employment will end

5. Reason Statement: Brief, factual statement about the termination reason if appropriate (e.g., performance, fit)

6. Final Pay Details: Information about final salary, vacation pay, and timing of final payment

7. Benefits Information: Details about the cessation of benefits coverage

8. Company Property: Instructions for returning company property

9. Closing Statement: Professional conclusion with contact information for questions