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Volunteer Agreement for Canada

Volunteer Agreement Template for Canada

A Canadian Volunteer Agreement is a formal document that establishes and governs the relationship between an organization and its volunteers, ensuring compliance with federal and provincial regulations while clearly distinguishing the volunteer relationship from employment. The agreement outlines the volunteer's roles, responsibilities, and time commitments, while also addressing important aspects such as confidentiality, health and safety protocols, and liability considerations. It incorporates relevant provincial human rights and safety regulations while providing protection for both the organization and the volunteer.

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What is a Volunteer Agreement?

The Volunteer Agreement serves as a foundational document for organizations engaging volunteers in Canada, establishing clear expectations and legal protections for both parties. This document is essential for any organization that relies on volunteer support, whether in the non-profit, charitable, or public sector. The agreement specifically addresses Canadian federal and provincial regulatory requirements, including human rights codes, privacy laws, and health and safety regulations. It clearly delineates the volunteer nature of the relationship, protecting organizations from potential employment claims while ensuring volunteers understand their rights and responsibilities. The Volunteer Agreement should be implemented before the commencement of any volunteer service and updated periodically to reflect changes in organizational policies or relevant legislation.

What sections should be included in a Volunteer Agreement?

1. Parties: Identifies the organization and the volunteer, including full legal names and contact information

2. Background: Brief context about the organization and its volunteer program

3. Definitions: Key terms used throughout the agreement

4. Nature of Relationship: Clear statement that this is a volunteer relationship and not employment

5. Volunteer Role and Responsibilities: Detailed description of the volunteer position and associated duties

6. Time Commitment: Expected hours, schedule, and duration of volunteer service

7. Organization's Responsibilities: What the organization will provide (training, support, resources, etc.)

8. Code of Conduct: Expected behavior, dress code, and organizational policies to be followed

9. Confidentiality: Requirements for maintaining confidentiality of organization and client information

10. Health and Safety: Safety protocols and procedures the volunteer must follow

11. Termination: How either party can end the volunteer relationship

12. General Provisions: Standard legal clauses including governing law, amendments, and entire agreement

What sections are optional to include in a Volunteer Agreement?

1. Intellectual Property: Used when volunteers might create content, materials, or innovations during their service

2. Expense Reimbursement: Include when volunteers may incur expenses that will be reimbursed

3. Use of Personal Vehicle: Required if volunteers will use their own vehicles for volunteer activities

4. Photo and Media Release: Include if the organization wishes to use volunteer photos or stories for promotional purposes

5. Special Skills or Certifications: Used when the volunteer role requires specific qualifications that must be maintained

6. Insurance Coverage: Include details of any insurance coverage provided to volunteers if applicable

7. Volunteer Benefits: If offering any specific benefits like meal vouchers, parking, or event access

8. Dispute Resolution: Include if specific dispute resolution procedures are desired beyond general termination provisions

What schedules should be included in a Volunteer Agreement?

1. Schedule A - Position Description: Detailed description of the volunteer role, duties, and responsibilities

2. Schedule B - Organizational Policies: Relevant policies the volunteer must follow (can include code of conduct, safety procedures, etc.)

3. Schedule C - Emergency Contact Form: Volunteer's emergency contact information and relevant medical information

4. Schedule D - Consent Forms: Any required consent forms including photo release, background check authorization if applicable

5. Schedule E - Expense Reimbursement Form: Standard form for submitting expense reimbursements if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions





















Clauses


























Relevant Industries

Non-profit

Healthcare

Education

Social Services

Arts and Culture

Environmental Conservation

Community Services

Sports and Recreation

Religious Organizations

Animal Welfare

Disaster Relief

Youth Services

Senior Services

Relevant Teams

Human Resources

Volunteer Services

Legal

Operations

Community Outreach

Program Administration

Risk Management

Compliance

Relevant Roles

Volunteer Coordinator

Program Manager

Executive Director

Human Resources Manager

Volunteer Services Director

Community Outreach Coordinator

Operations Manager

Risk Management Officer

Program Administrator

Volunteer Program Supervisor

Community Relations Manager

Non-profit Administrator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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