Written Permission Form - Canada

Written Permission Form Template for Canada

A Written Permission Form is a legally binding document used in Canadian jurisdictions to obtain and record formal consent for specific activities, actions, or uses of property, information, or services. This document serves as official documentation of granted permission, complying with Canadian federal and provincial regulations regarding consent, privacy, and electronic documentation. It includes essential elements such as grantor and grantee information, specific permissions granted, duration, conditions, and necessary signatures, while ensuring compliance with relevant Canadian privacy laws and provincial requirements for consent documentation.

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What is a Written Permission Form?

The Written Permission Form is a fundamental legal document widely used across Canadian jurisdictions to formalize and document consent for various purposes. This document type becomes necessary when organizations or individuals need to obtain explicit permission for activities ranging from field trips and medical procedures to media usage and property access. The form must comply with Canadian federal legislation such as PIPEDA for privacy considerations, as well as provincial regulations regarding consent and electronic documentation. Written Permission Forms are particularly crucial in situations involving minors, medical decisions, use of intellectual property, or activities carrying potential liability risks. The document provides legal protection for both the grantor and grantee while creating a clear record of the specific permissions granted and any associated conditions or limitations.

What sections should be included in a Written Permission Form?

1. Header Information: Date, form title, and any reference numbers

2. Grantor Details: Full name and contact information of the person/entity giving permission

3. Grantee Details: Full name and contact information of the person/entity receiving permission

4. Permission Statement: Clear and specific description of what is being permitted

5. Duration: Time period for which the permission is valid

6. Signature Block: Space for grantor's signature, date, and witness if required

What sections are optional to include in a Written Permission Form?

1. Special Conditions: Any specific conditions or restrictions on the permission granted

2. Revocation Terms: Conditions under which the permission may be withdrawn

3. Liability Statement: Statement regarding responsibility and potential risks

4. Parent/Guardian Consent: Additional section when permission involves a minor

5. Privacy Notice: Statement about how personal information will be used and protected

6. Emergency Contacts: Required when permission relates to activities involving risk or medical considerations

What schedules should be included in a Written Permission Form?

1. Schedule A - Detailed Activity Description: When permission involves specific activities that need detailed explanation

2. Schedule B - Safety Protocols: When permission involves activities with safety considerations

3. Schedule C - Supporting Documentation: List of any required supporting documents (e.g., medical certificates, identification)

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Request For Consent Letter

A formal letter used in Canada to obtain explicit consent for collecting, using, or disclosing personal information, compliant with PIPEDA and provincial privacy laws.

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Download a Standard Written Permission Form

Review your own Written Permission Form

What is a Written Permission Form?

What sections should be included in a Written Permission Form?

What sections are optional to include in a Written Permission Form?

What schedules should be included in a Written Permission Form?

Authors

Alex Denne

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