The Empty Invoice template is a essential business document designed to meet the specific requirements of Swiss commercial law and tax regulations. It serves as a standardized format for businesses operating in Switzerland to issue compliant invoices to their clients. This template incorporates all mandatory elements required by the Swiss Code of Obligations and the Federal Act on Value Added Tax, including provisions for the Swiss QR-bill payment system introduced in 2020. The Empty Invoice template is particularly valuable for businesses needing to maintain consistent invoicing practices while ensuring compliance with Swiss regulatory requirements, including proper VAT documentation and payment reference structures. It accommodates both domestic and international transactions, with flexibility for multiple currencies and language options commonly used in Swiss business operations.
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1. Invoice Header: Company logo, document title 'Invoice' ('Rechnung'/'Facture'/'Fattura'), and invoice number
2. Supplier Information: Legal company name, address, VAT number, contact details, and bank information
3. Customer Information: Client's legal name, billing address, and any reference numbers
4. Invoice Details: Invoice date, due date, payment terms, and reference number
5. Item Description: Detailed list of goods/services, quantities, unit prices, and total amount per item
6. Calculation Section: Subtotal, VAT rate and amount, any discounts, and final total amount
7. Payment Information: Bank details, IBAN, payment reference number, and QR-code for Swiss payments
8. Legal Notices: Mandatory VAT notices and basic terms of payment
1. Purchase Order Reference: Include when customer requires PO number tracking
2. Delivery Information: Add when goods are physically shipped to a different address
3. Currency Information: Include when invoice is in currency other than CHF, with exchange rate if applicable
4. Discount Terms: Add when offering early payment discounts or special pricing conditions
5. Contact Person: Include specific contact person information when dealing with large organizations
6. Special Instructions: Add any specific payment or processing instructions unique to the customer
1. Detailed Breakdown: Itemized list of services/products with detailed descriptions when main invoice needs to remain concise
2. Time Sheet: For service-based invoices, detailed breakdown of time spent on different tasks
3. Delivery Documentation: Delivery notes or proof of service completion when required
4. VAT Calculation Sheet: Detailed VAT calculations for complex transactions or mixed-rate supplies
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