The Request For Information Request For Proposal (RFI/RFP) document is a crucial procurement instrument used in Switzerland when organizations need to both gather market intelligence and solicit formal proposals simultaneously. It is particularly valuable when the procuring organization requires detailed information about potential suppliers' capabilities, experience, and approach before making a selection decision. The document must comply with Swiss procurement law, including the Federal Act on Public Procurement and related ordinances, which establish strict requirements for transparency, fair competition, and equal treatment of bidders. For public sector procurement, additional requirements from cantonal laws and the Intercantonal Agreement on Public Procurement may apply. The document typically includes comprehensive sections covering technical requirements, evaluation criteria, response formats, and legal terms, making it suitable for complex procurement processes where detailed supplier assessment is necessary.
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1. Introduction: Overview of the issuing organization and the purpose of the RFI/RFP
2. Project Overview: High-level description of the project, objectives, and desired outcomes
3. Instructions to Respondents: Detailed guidelines on submission requirements, deadlines, and communication protocols
4. Response Format Requirements: Specific format, structure, and content requirements for responses
5. Timeline and Process: Key dates, deadlines, and process steps including Q&A periods
6. Evaluation Criteria: Detailed explanation of how responses will be evaluated and weighted
7. Terms and Conditions: Legal framework governing the RFI/RFP process
8. Confidentiality Requirements: Rules regarding the handling of confidential information
9. Contact Information: Details of the person(s) responsible for managing the RFI/RFP process
1. Technical Requirements: Detailed technical specifications when the RFI/RFP involves technical solutions or products
2. Service Level Requirements: Specific service levels and performance metrics for service-based RFPs
3. Pricing Template: Standardized format for cost breakdown when requesting pricing information
4. Sustainability Requirements: Environmental and social responsibility criteria when relevant to the procurement
5. Local Content Requirements: Specifications for local content or Swiss presence when required
6. Insurance Requirements: Specific insurance coverage requirements for high-risk or regulated services
7. Security Requirements: Information security and data protection requirements for technology-related RFPs
8. Site Visit Information: Details about site visits or physical inspections when relevant to the procurement
1. Schedule A - Scope of Work: Detailed description of the required products, services, or solutions
2. Schedule B - Response Templates: Standardized forms and templates for supplier responses
3. Schedule C - Pricing Schedule: Detailed pricing breakdown templates and instructions
4. Schedule D - Draft Contract: Proposed contract terms and conditions for successful respondents
5. Appendix 1 - Technical Specifications: Detailed technical requirements and specifications
6. Appendix 2 - Current State Assessment: Description of existing systems or processes to be replaced or enhanced
7. Appendix 3 - Compliance Requirements: List of regulatory and compliance requirements
8. Appendix 4 - Reference Form: Template for providing reference information
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