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A Catering Agreement is a binding contract between a food service provider and their client that details all aspects of providing meals and refreshments for a specific event. In Germany, these contracts fall under service agreement laws (Dienstvertrag) and must comply with strict food safety regulations set by the Federal Office of Consumer Protection.

The agreement spells out essential details like menu options, guest count, pricing, setup times, and liability coverage. German caterers must include specific provisions about allergen information, food handling certificates, and adherence to local Hygiene-Verordnung regulations. Most contracts also address cancellation terms, staff requirements, and equipment responsibilities to protect both parties.

Use a Catering Agreement any time you're planning an event with professional food service in Germany - from corporate conferences to wedding receptions. This contract becomes essential when coordinating meals for 50 or more guests, or when the catering costs exceed €1,000, as required by German business documentation laws.

The agreement proves particularly valuable for multi-day events, situations involving special dietary requirements, or when coordinating service across multiple venues. German food safety regulations mandate written contracts for all commercial food service arrangements involving temporary kitchen setups or off-site food preparation. Having this agreement in place protects both parties and ensures compliance with local health codes.

• Event-Based Catering Agreement: Covers single events like weddings or galas, focusing on specific date, menu, and service requirements
• Corporate Framework Agreement: Long-term contracts for regular business catering, including daily office meals or recurring events
• Full-Service Agreement: Comprehensive package including staff, equipment, venue setup, and cleanup services
• Basic Food Service Contract: Simplified agreement for smaller events, focusing mainly on food delivery and basic setup
• Venue-Specific Agreement: Tailored contracts for locations with specific requirements or restrictions under German venue regulations

• Catering Companies: Professional food service providers who prepare and execute the contract, ensuring compliance with German food safety regulations
• Event Planners: Often negotiate and manage Catering Agreements on behalf of their clients, coordinating service details and requirements
• Corporate Clients: Businesses arranging food service for conferences, meetings, or employee events
• Private Clients: Individuals organizing weddings, celebrations, or personal events requiring professional catering
• Venue Managers: Often review and approve catering contracts to ensure alignment with facility requirements and local regulations

• Event Details: Confirm exact date, time, venue location, and expected guest count for accurate service planning
• Menu Requirements: Document all food selections, dietary restrictions, allergen information, and service style preferences
• Service Scope: List all included services like staff, equipment, setup, cleanup, and any venue-specific requirements
• Costs and Payment: Detail pricing structure, payment schedule, deposits, and additional fees or charges
• Compliance Documents: Gather caterer's food safety certificates, liability insurance, and required German health authority permits

• Party Information: Full legal names, addresses, and tax ID numbers of both caterer and client
• Service Description: Detailed menu, guest count, timing, and specific service obligations under German contract law
• Food Safety Compliance: References to HACCP standards and local Hygiene-Verordnung requirements
• Liability Terms: Insurance coverage, damage responsibilities, and force majeure provisions
• Cancellation Policy: Clear terms for modification or termination, including notice periods and financial implications
• Payment Terms: Detailed pricing, deposit requirements, and payment schedule in accordance with German commercial law

People often confuse a Catering Agreement with an Agency Agreement when organizing events in Germany. While both involve service provision, they serve distinctly different purposes and carry unique legal obligations under German commercial law.

• Service Scope: Catering Agreements specifically cover food preparation and service, while Agency Agreements establish broader representation rights for various business activities
• Regulatory Framework: Catering Agreements must comply with food safety and hygiene regulations (Lebensmittelhygienerecht), whereas Agency Agreements focus on commercial representation rules
• Duration: Catering Agreements typically cover specific events or fixed periods, while Agency Agreements often establish ongoing business relationships
• Liability Structure: Catering Agreements focus on food safety and event-specific risks, while Agency Agreements address broader commercial representation responsibilities