The Authorization Letter To Act On Behalf (Vollmacht) is a crucial legal instrument in German business and personal matters, governed by §§ 164-181 of the German Civil Code (BGB). This document becomes necessary when an individual or organization needs to delegate authority to another party to act on their behalf, whether for a specific transaction or a broader range of activities. The authorization letter can be used for various purposes, from simple administrative tasks to complex business transactions, and may require notarization depending on its intended use. It must clearly specify the scope of authority, duration, and any limitations on the representative's powers. The document is particularly important in situations involving absence of key decision-makers, international business operations, or when specialized expertise is required for specific transactions. The format and content must comply with German legal requirements, including appropriate identification of parties and precise delineation of granted powers.
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1. Place and Date: The location and date of execution of the authorization letter
2. Principal's Information: Full name, address, and identification details of the person granting the authority
3. Representative's Information: Full name, address, and identification details of the person being authorized to act
4. Scope of Authority: Clear and specific description of the powers being granted and what actions the representative can take
5. Duration of Authority: The time period for which the authorization is valid, including start date and end date if applicable
6. Signature Block: Space for the principal's signature, and if required, the representative's acceptance signature
1. Power of Substitution: Section granting the representative the right to delegate their authority to another person, if this is to be allowed
2. Revocation Clause: Specific terms under which the authorization can be revoked, if different from standard legal provisions
3. Multiple Representatives: If multiple representatives are appointed, specifying whether they can act individually or must act jointly
4. Compensation: Terms of any compensation to be paid to the representative, if applicable
5. Governing Law Declaration: While German law applies, this section might be needed if the authority will be used internationally
6. Data Protection Notice: GDPR-compliant notice about the handling of personal data, particularly important if the authority involves access to personal information
1. Copy of Principal's ID: Certified copy of the principal's identification document (passport or ID card)
2. Copy of Representative's ID: Certified copy of the representative's identification document (passport or ID card)
3. Specific Instructions: Detailed instructions or limitations regarding the exercise of authority, if too extensive for the main document
4. Translation Certificate: Certified translation of the authorization letter if it needs to be used in non-German-speaking jurisdictions
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