The Confirmation Letter For Internship Acceptance is a crucial document in the German employment landscape, used to formally establish and document internship relationships between organizations and interns. This document is required under German labor law, particularly for internships lasting longer than one month, and must comply with the Nachweisgesetz (Evidence Act) requirements. It serves multiple purposes: confirming the intern's acceptance of the position, documenting essential terms and conditions, ensuring legal compliance, and setting clear expectations for both parties. The letter becomes especially important in distinguishing between mandatory educational internships and voluntary internships, as different legal requirements apply to each type, particularly regarding minimum wage obligations. The document should be prepared at the final stage of the internship recruitment process, after verbal agreement but before the internship begins.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date and Reference: Current date and any relevant reference numbers
3. Recipient Details: Intern's full name and address
4. Subject Line: Clear indication that this is an internship confirmation
5. Confirmation Statement: Clear statement confirming the internship offer and acceptance
6. Internship Details: Key information including start date, duration, department, and supervisor
7. Working Hours: Specified working hours and schedule
8. Compensation: Details of any remuneration or allowances
9. Location: Primary workplace location and any remote work arrangements
10. Closing: Professional closing statement, signature block for company representative
1. Educational Institution Reference: Reference to associated educational institution and program (required for mandatory internships)
2. Travel/Expense Policy: Include if the company will reimburse any travel or other expenses
3. Housing Allowance: Include if the company provides any housing support or allowance
4. Confidentiality Statement: Brief confidentiality requirements, if not covered in a separate NDA
5. Insurance Information: Include if specific insurance arrangements need to be highlighted
6. Probationary Period: Include if there is an initial trial period
7. Language Requirements: Include if there are specific language requirements or if the internship will be conducted in multiple languages
1. Job Description: Detailed description of intern's roles and responsibilities
2. Company Policies: Reference to or summary of relevant company policies (IT usage, dress code, etc.)
3. Training Schedule: Overview of any structured training program or orientation schedule
4. Required Documents: Checklist of documents the intern needs to provide (ID, visa, insurance certificates, etc.)
Authors
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Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Professional Services
Media and Entertainment
Automotive
Energy
Telecommunications
Hospitality
Construction
Research and Development
Non-Profit
Public Sector
Relevant Teams
Human Resources
Legal
People Operations
Talent Acquisition
Administration
Compliance
Training and Development
Relevant Roles
HR Manager
HR Director
Recruitment Manager
Legal Counsel
HR Business Partner
Talent Acquisition Specialist
HR Administrator
People Operations Manager
Internship Program Coordinator
Department Manager
Team Lead
Office Manager
Executive Assistant
Legal Administrator
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