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A Debt Settlement Letter to Collection Agency is a crucial document used when attempting to resolve outstanding debt obligations under German jurisdiction. This document is typically employed when a debtor wishes to propose a settlement amount that is less than the full debt owed, or to establish a structured payment plan. It must comply with German civil law (BGB) and debt collection regulations, including specific requirements for consumer protection and debt collection practices. The letter serves as a formal negotiation tool, documenting the proposed terms of settlement and requesting written confirmation of acceptance. It's particularly important in German business practice where written documentation of such proposals is essential for legal certainty.

1. Sender Information and Date: Full name, address, and contact details of the debtor, formatted according to German business letter standards

2. Recipient Information: Collection agency's name, address, and any relevant department or contact person

3. Reference Information: Account numbers, debt reference numbers, and any previous correspondence references

4. Subject Line: Clear indication that this is a settlement offer for the specified debt

5. Debt Acknowledgment: Confirmation of the debt amount and original creditor

6. Settlement Offer: Specific amount being offered as settlement and whether it's a lump sum or installment plan

7. Payment Terms: Proposed payment method, timing, and any conditions of the settlement

8. Request for Written Confirmation: Request for written acceptance of the settlement offer and confirmation that the debt will be considered settled in full

9. Closing: Professional closing statement, signature, and contact information for response