The Employee Statement Form (Arbeitnehmererklärung) is a fundamental document required at the commencement of employment relationships in Germany. It is typically provided to new employees during the onboarding process and must be completed before or shortly after starting employment. The form collects crucial information necessary for payroll processing, tax calculations, social security registration, and general administrative purposes. It includes sections for personal data, tax information, bank details, and various declarations required under German law. The document ensures compliance with multiple German regulations, including the Income Tax Act (EStG), Social Security Code (SGB), and data protection laws (BDSG and GDPR). Regular updates to the form may be required when there are significant changes in an employee's personal circumstances or relevant legal requirements.
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1. Personal Information (Persönliche Angaben): Basic employee details including name, date of birth, address, and contact information
2. Tax Information (Steuerliche Angaben): Tax ID number, tax class, religious denomination for church tax, and additional employment details
3. Social Security Information (Sozialversicherungsinformationen): Social security number, health insurance provider details, and pension insurance information
4. Bank Details (Bankverbindung): Bank account information for salary payments including IBAN and BIC
5. Emergency Contact (Notfallkontakt): Contact details for emergency situations
6. Data Protection Acknowledgment (Datenschutzerklärung): Employee's acknowledgment of data protection policies and consent for data processing
7. Declaration of Truthfulness (Wahrheitserklärung): Employee's confirmation that all provided information is true and complete
1. Previous Employment (Vorherige Beschäftigung): Details of previous employment - required if relevant for tax or social security purposes
2. Educational Qualifications (Ausbildungsqualifikationen): Information about degrees and certifications - needed for positions requiring specific qualifications
3. Health Insurance Family Coverage (Familienversicherung): Details about family members covered under health insurance - required for employees with family health insurance
4. Special Skills and Certifications (Besondere Fähigkeiten und Zertifizierungen): Required for positions with specific technical or professional requirements
5. Company Benefits Selection (Betriebliche Zusatzleistungen): Selection of optional company benefits - included if the company offers choices in benefits package
1. Health Insurance Provider Form (Krankenkassenformular): Official form from the chosen health insurance provider
2. Tax Authority Forms (Finanzamtsformulare): Standard tax authority forms including wage tax deduction certificate
3. Special Declarations (Besondere Erklärungen): Additional declarations required by specific industries or positions
4. Data Protection Information Sheet (Datenschutzinformationsblatt): Detailed information about data protection rights and policies
5. Company-Specific Policies Acknowledgment (Bestätigung der Unternehmensrichtlinien): Acknowledgment of receipt and understanding of company policies
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