The Employment Statement Letter is a mandatory document under German employment law, specifically required by the Nachweisgesetz (Documentation Act). It must be provided to employees within one month of commencing employment and serves as a comprehensive written record of the essential terms and conditions of employment. The document is distinct from a full employment contract but carries legal weight in documenting the employment relationship. It needs to include specific information mandated by German law, such as parties' identities, job description, compensation, working hours, and leave entitlements. This document is particularly important in Germany's highly regulated employment environment and helps ensure compliance with legal requirements while providing clarity for both employers and employees regarding their rights and obligations.
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1. Employer Details: Full legal name and address of the employer
2. Employee Details: Full name and address of the employee
3. Position and Duties: Job title, role description, and primary responsibilities
4. Start Date and Duration: Employment commencement date and whether fixed-term or permanent
5. Work Location: Primary workplace or note if multiple locations
6. Working Hours: Regular working hours, breaks, and arrangement of working time
7. Remuneration: Base salary, payment frequency, and method of payment
8. Leave Entitlement: Annual leave allowance and public holiday entitlements
9. Notice Periods: Notice periods for termination by either party
10. Collective Agreements: Reference to any applicable collective agreements
11. Signature Block: Space for dated signatures of both parties
1. Probationary Period: Include when a probationary period applies, stating duration and special notice periods
2. Variable Compensation: Include when bonus schemes, commissions, or other variable pay elements apply
3. Benefits Package: Include when offering specific benefits beyond statutory requirements
4. Work Permit: Include for foreign employees requiring work permits
5. Remote Work: Include when remote work arrangements are permitted
6. Company Car: Include when a company car is provided
7. Post-Contractual Obligations: Include when non-compete or confidentiality obligations apply
8. Training Requirements: Include when specific training or qualifications are required
1. Compensation Details: Detailed breakdown of salary components and benefits
2. Job Description: Detailed description of roles, responsibilities, and reporting lines
3. Company Policies: Reference to key company policies and procedures
4. Data Privacy Notice: Information about personal data processing as required by GDPR
5. Work Equipment: List of equipment provided by the employer
6. Benefit Plans: Details of insurance, pension, or other benefit schemes
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