The General Client Intake Form is a foundational document used at the beginning of any client relationship in the German business context. It serves as the primary tool for gathering essential information about new clients while ensuring compliance with German and EU regulations, particularly the GDPR (General Data Protection Regulation) and GwG (German Money Laundering Act). This document is typically used during the initial client onboarding process across various professional services sectors, collecting personal or business information, service requirements, and necessary consents. The form includes mandatory data protection notices, explicit consent mechanisms, and verification requirements specific to German law, making it an essential tool for establishing compliant business relationships while protecting both service provider and client interests.
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1. Personal Information: Basic client details including full name, date of birth, contact information, and preferred communication methods
2. Contact Details: Comprehensive contact information including address, phone, email, and alternative contact details
3. Identification Information: Government ID details and verification information in compliance with GwG requirements
4. Data Protection Notice: GDPR-compliant information about data collection, processing, and client rights
5. Data Processing Consent: Explicit consent sections for different types of data processing and communication
6. Service Requirements: Client's primary needs and reasons for seeking services
7. Declaration: Client's confirmation of accurate information provision and understanding of terms
1. Business Information: For business clients: company details, registration numbers, and authorized representatives
2. Financial Information: When financial services are involved: bank details, financial status, and source of funds
3. Special Categories of Data: For services requiring sensitive personal data: health information, religious beliefs, etc. with specific GDPR consent
4. Third Party Authorization: When client wants to authorize others to act on their behalf
5. International Connections: For clients with international ties: foreign tax status, multiple residencies
6. Professional Background: When relevant for service provision: qualifications, professional licenses, work history
7. Risk Assessment: For regulated services: client risk profile and assessment information
1. Privacy Policy: Detailed GDPR-compliant privacy policy and data protection information
2. Service Terms: Standard terms and conditions for service provision
3. Fee Schedule: If applicable: breakdown of service fees and payment terms
4. Required Documentation Checklist: List of additional documents required from the client
5. Consent Forms: Specific consent forms for various data processing activities
6. Identity Verification Requirements: Detailed requirements for ID verification under GwG
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