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The Job Rejection Letter is an essential business document used in the German employment context when a company needs to formally decline a job application. It must be drafted in compliance with German law, particularly the AGG (General Equal Treatment Act) and BDSG (Federal Data Protection Act). The document should be used after completing the recruitment process and deciding not to proceed with a candidate's application. It typically includes the formal decision, appreciation for the candidate's interest, and may contain information about document retention or return of application materials. The letter serves multiple purposes: communicating the decision, maintaining professional relationships, ensuring legal compliance, and protecting against potential discrimination claims. In the German business environment, this document is particularly important due to strict employment laws and the emphasis on formal business communication.

1. Header Information: Company letterhead, date, and candidate's contact details

2. Salutation: Professional greeting using the candidate's name with appropriate title (Herr/Frau)

3. Reference Line: Reference to the position applied for and when the application was received

4. Main Message: Clear but polite communication of the rejection decision

5. Appreciation: Thank the candidate for their time and interest in the company

6. Professional Closing: Formal closing, signature block with name and title of the sender