The Lease Termination Letter To Tenant is a crucial document in German residential tenancy law, used to formally end a lease agreement in accordance with the German Civil Code (BGB). This document is essential when either the landlord needs to terminate the lease for legitimate reasons (such as own use or economic necessity) or when responding to a tenant's termination notice. It must be drafted carefully to ensure compliance with strict German legal requirements, including proper notice periods (typically 3-9 months depending on the length of tenancy), valid reasons for termination if landlord-initiated, and formal requirements such as written form with original signature. The letter serves as official documentation of the termination and typically includes details about property handover, security deposit return, and final utility settlements.
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1. Sender Details: Full name and address of the landlord/property management company
2. Recipient Details: Full name and address of the tenant
3. Date: Current date of the letter
4. Subject Line: Clear indication that this is a lease termination notice (Kündigung des Mietverhältnisses)
5. Property Identification: Clear identification of the rental property including full address and any relevant unit numbers
6. Lease Reference: Reference to the original lease agreement including its date
7. Termination Statement: Clear and unambiguous statement of termination
8. Termination Date: Specific date when the lease will end, considering statutory notice periods
9. Property Handover: Information about the process and expectations for returning the property
10. Signature: Original signature of landlord or authorized representative as required by German law
1. Reason for Termination: Required if termination is due to a specific cause (e.g., own use, renovation) - must be included for ordinary termination by landlord
2. Reference to Prior Communications: Include if there have been previous relevant communications about the termination
3. Security Deposit: Information about the process for returning the security deposit if relevant
4. Outstanding Payments: Reference to any outstanding rent or utility payments if applicable
5. Legal Basis: Citation of specific legal provisions if termination is based on specific sections of the BGB
6. Hardship Consideration: Required if there are known circumstances where the tenant might face particular hardship
7. Moving Out Instructions: Specific instructions about the move-out process if different from standard procedures
1. Property Inspection Checklist: Checklist for final property inspection and condition assessment
2. Utility Transfer Form: Form for transferring or terminating utility contracts
3. Renovation Requirements: List of any required repairs or renovations before moving out
4. Moving Out Protocol: Standard protocol for the property handover process
5. Evidence Documentation: Any supporting documents proving the reason for termination (if applicable)
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