The Letter of Interest for Tender Participation is a crucial document in German public procurement processes, serving as the initial formal communication between a potential bidder and the contracting authority. It is typically used in the early stages of a tender process to officially register interest and demonstrate preliminary qualifications. The document must align with German procurement law, including the GWB and VgV, while also considering EU procurement directives. This letter is particularly important in competitive bidding scenarios where pre-qualification is required, or when authorities need to gauge market interest before proceeding with a formal tender. It should contain sufficient information about the company's capabilities, experience, and compliance status to enable authorities to assess the potential bidder's suitability for the tender process.
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1. Letter Header: Company letterhead, date, recipient details, and reference numbers for the tender
2. Subject Line: Clear indication of the specific tender and reference to 'Letter of Interest/Expression of Interest'
3. Introduction: Formal confirmation of interest in the tender participation and reference to the tender notice
4. Company Identification: Legal company name, registration details, address, and authorized representative information
5. Tender Understanding: Brief demonstration of understanding of the tender requirements and project scope
6. Capability Statement: Overview of company's relevant experience, capabilities, and qualifications for the tender
7. Compliance Declaration: Statement confirming ability to comply with tender requirements and relevant regulations
8. Contact Information: Designated contact person's details for further communication
9. Closing: Formal closing statement, signature block with authorized signatory
1. Project Experience: Specific examples of similar projects completed - include when company has directly relevant experience
2. Financial Capacity: Brief statement of financial capability - include when specifically requested or for large-scale tenders
3. Partnership Information: Details of consortium partners or key subcontractors - include when participating as a consortium or when significant subcontracting is planned
4. Quality Certifications: List of relevant certifications - include when company holds specific certifications relevant to the tender
5. Environmental Compliance: Environmental management capabilities - include for tenders with environmental requirements
6. Local Content: Information about local presence or content - include when local contribution is a tender requirement
1. Company Registration Documents: Commercial register extract (Handelsregisterauszug) and other registration certificates
2. Financial Information: Basic financial information or bank references as required by tender notice
3. Reference Projects: Detailed list of relevant reference projects with contact information
4. Certifications: Copies of relevant quality, safety, or industry-specific certifications
5. Power of Attorney: Authorization document for the signatory if not a registered representative
6. Preliminary Consortium Agreement: If applying as a consortium, preliminary agreement between partners
7. Declaration of Commitment: Standard forms or declarations required by the tender authority
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