The Notice of Intent to Vacate (Kündigungsschreiben) is a crucial document in German tenancy law, required whenever a tenant plans to end their lease agreement. This document must comply with the German Civil Code (BGB), which requires written notice and specific notice periods (typically three months for residential tenancies). The notice must include essential information such as the property address, intended vacancy date, and tenant's new address for future correspondence. It serves as official documentation of the tenant's intention to terminate the lease and initiates the move-out process. The document is commonly used in both residential and commercial tenancies across Germany and must be provided within specified timeframes to be legally valid. It forms the basis for subsequent processes such as property inspection, utility transfers, and security deposit return.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of the notice
4. Subject Line: Clear indication that this is a Notice of Intent to Vacate (Kündigung des Mietvertrags)
5. Property Identification: Complete address of the rental property being vacated
6. Notice Declaration: Clear statement of intent to terminate the lease
7. Move-out Date: Specific date by which the property will be vacated
8. Request for Final Inspection: Request to arrange a final property inspection
9. Forwarding Address: New address for future correspondence and deposit return
10. Signature: Tenant's signature(s) and date
1. Reason for Termination: Although not legally required for tenant termination, may be included for courtesy or documentation
2. Early Termination Justification: Required only if terminating before the standard notice period
3. Utility Transfer Details: Information about utility account transfers or final readings
4. Key Return Arrangements: Specific arrangements for returning keys
5. Security Deposit Information: Reference to security deposit and request for return
6. Special Circumstances: Any unique situations affecting the move-out process
1. Original Lease Reference: Copy or reference details of the original lease agreement
2. Property Condition Documentation: Current photos or description of property condition (optional but recommended)
3. Utility Account Information: List of utility accounts and contact information for transfer/cancellation
4. Move-out Checklist: Detailed list of tenant responsibilities and expectations for the move-out process
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